County of Westchester

Board of Acquisition and Contract

Agenda

Thursday, May 9, 2024

Roll Call

11:00 AM County Executive Conference Room

Michaelian Office Building

Acquisition & Contract.

Minutes of the meeting 5/2/24 and the SEQR Review for agenda items.

R. Sculky

108451 County Executive / Board of Legislators - Pursuant to Section 3(a)(xxi)

of the Westchester County Procurement Policy and Procedures, to

exempt from procurement an agreement with Mount Vernon United

Tenants, Inc.

G. Latimer

V. Gashi

108452 County Executive / Board of Legislators - Enter into an agreement with

Mount Vernon United Tenants, Inc., for the provision of a homelessness

prevention and re-housing program, for a term commencing retroactively

to 1/1/24 - 12/31/24, for an amount not-to-exceed $85,000.

G. Latimer

V. Gashi

108392 County Executive/Youth Bureau - Enter into an agreement with Family

Service Society of Yonkers for the provision of its Intergenerational

Academic Support Program, commencing retroactively on 1/1/24 -

12/31/24, in an amount not to exceed $71,324.

B. Dean

108412 Human Resources - Enter into an agreement with Abigail Kirsch at

Tappan Hill, Inc., pursuant to which the Contractor shall provide catering

and event services for an employee awards breakfast to be hosted by the

County on 10/18/24, in an amount not to exceed $5,950.

L. Denig

108432 County Attorney - Settle the lawsuit titled Aguirre v. Westchester County,

No. 15-CV-3616 (ARR) (VMS) (E.D.N.Y.) and the lawsuit titled Aguirre v

Westchester County, Index No. 56860/2024 (Sup Ct, Westchester

County) (the “State Action”) for a combined payment from the County of

Westchester to joint counsel for Plaintiff Christian Aguirre and Plaintiff

Melissa Sanchez in the global amount of $42,500.

J. Nonna

108645 Planning - Amend an agreement with Community Housing Innovations

(the “CHI”), for which CHI agreed to provide foreclosure prevention

services to households suffering from economic duress due to being

impacted by COVID-19, for a term commencing on 10/1/22 - 12/31/23, in

an amount not-to-exceed $150,000, in order to change the expiration

date to 12/31/24, and increase the dollar amount by $150,000 for a new

amount of $300,000.

B. Lopez

108647 Planning - Amend an agreement with Human Development Services of

Westchester, Inc., for which the Contractor agreed to provide foreclosure

prevention services to Westchester households delinquent in mortgage

payments and fees due to being impacted by economic hardships, for the

period from 10/1/22 - 12/31/23, in an amount not-to-exceed of $150,000,

in order to increase the amount by $150,000, for a new amount of

$300,000, and change the expiration date to 12/31/24.

B. Lopez

108055 Social Services - Amend an agreement with LexisNexis Risk Solutions

FL Inc., to provide the County with data solutions for comprehensive

background screenings of applicants for, and recipients of, various social

service programs, for an amount not-to-exceed $65,700, payable at a

rate of $1,825 per month, for the period from 6/1/21 - 5/31/24, with the

County having the option, in its sole discretion, to extend the term of the

agreement for up to two (2) additional one (1) year periods thereafter on

the same terms and conditions as the Initial Term, including the rate of

$1,825 per month for the Services, which would cause the total

not-to-exceed amount for each Option Term to be $21,900, and thereby,

1.) extend the term by one (1) year, to a new termination date of 5/31/25;

2.) increase the amount by $21,900, to a new total not-to-exceed amount

of $87,600, to pay for the Services during the first Option Term; and 3.)

reflect the fact that the County will have one (1) remaining one (1) year

option under the agreement (DSS7009-A-21).

L. Townes

108424 Social Services - Amend an agreement with Czerenda’s Court Reporting

Service, Inc. d/b/a Reporters Transcription Center, for specialized

transcription services and related services, and, therefore, amend the

agreement by, 1.) extending its term by three years, to a new termination

date of 1/31/27; 2.) increasing the amount by $228,000, from an amount

of $76,000, to a new total not to exceed amount of $304,000, in order to

pay for services during the first option term; and 3.) reflecting the fact that

the County would have one (1) remaining three (3) year option.

L. Townes

10. 108431 Social Services - Enter into an agreement (DSS2002-24) with ReadySet

Solutions Co., to provide diversity, equity, inclusion and belonging

(“DEIB”) consultant services to the Department, in an amount not to

exceed $95,900, for the term 7/1/24 - 6/30/25, payable in monthly

installments.

L. Townes

11. 108546 Community Mental Health - 1) Enter into an agreement with the United

States Department of Housing and Urban Development in order to accept

a grant in the amount of $10,889,670 under its Continuum of Care

Competition and Noncompetitive Award of Youth Homeless

Demonstration Program Renewal and Replacement Grant in support of:

a) the Rental Assistance Project, for the provision of permanent

supportive housing for homeless or formerly homeless adults with one or

more disabilities including mental illness and/or chemical dependency

disorders, in the amount of $10,389,670, for the period from 3/1/24 -

2/28/25; and b) the Planning Project, for the provision of various eligible

planning and management services performed by county staff in order to

enhance the management of the County’s Continuum of Care (“CoC”) in

carrying out its responsibilities that include among other activities;

development of strategies for ending homelessness, evaluating project

outcomes, submission of the CoC application to HUD and conducting the

Point-in-Time Count, in the amount of $500,000 for the period from 6/1/24

- 5/31/25; and 2) enter into six (6) sub-recipient agreements with the

agencies listed for the provision of permanent supportive housing for

homeless or formerly homeless adults with one or more disabilities

including mental illness and/or chemical dependency disorders, under

HUD’s Continuum of Care - Rental Assistance Project, for the period from

3/1/24 - 2/28/25, in a total aggregate amount not-to-exceed $10,280,693,

in the individual amounts listed.

M. Orth

12. 108319 Health - Amend a 2/8/24 Resolution to enter into a fixed-term contract

amendment with the New York State Department of Health to accept

continued funding for STD Testing in Safety Net Populations Infertility

Prevention / Sentinel Surveillance Project (“IPP”) Program Grant, for the

extension period commencing 1/1/24 - 1/31/25, in the amount

not-to-exceed $32,999, be hereby amended in order to add the thirteenth

(13th) month of funding in the amount not-to-exceed $2,749.99.

S. Amler

13. 108714 College - Enter into a sub-recipient agreement with the Research

Foundation for the State University of New York, through a grant acquired

from the Lumina Foundation for a Project entitled “SUNY REACH Phase

2”, for a term commencing on 1/30/24 - 12/27/24, and that the College

shall be entitled to receive up to $12,000 for its participation as a

sub-recipient of this grant.

B. Miles

14. 108591 Public Safety - Enter into a grant disbursement agreement with the

Division of Criminal Justice Services of the State of New York, pursuant

to which the County will accept a grant in an amount not-to-exceed

$69,972, under the Gun Involved Violence Elimination Initiative program

(“Project GIVE”) to be used for personnel costs for partially funding

overtime Field Enforcement (Hot-Spot Policing) and a Field Intelligence

Officer, and for partially funding Field Intelligence Officer Fringe Benefits

costs, for a term commencing retroactively 7/1/23 - 6/30/24.

T. Raynor

15. 108649 DPW/Transportation - Enter into an agreement with the firm of OLA

Consulting Engineers, P.C., Hawthorne, NY, for engineering services

associated with the Installation of New Gas Main Extension and

Associated Site Work, Westchester County Airport, Towns of Harrison

and North Castle and Village of Rye Brook, New York. The Consultant

shall provide design services associated with this project, for a total

compensation of $493,170, with the agreement to commence upon the

Consultant's receipt of written notice from the Commissioner of Public

Works and Transportation or his designee and that the completion date

shall be 12/31/28. Approval of the six (6) listed subconsultants.

H. Greechan

16. 108652 DPW/Transportation - Enter into an access agreement and force

account agreement with Metro-North Commuter Railroad Company, in

connection with necessary County construction work at the Louisa Street

Bridge in the City of Peekskill, for terms commencing 3/1/24 - 3/1/27, and

in an amount not to exceed $800,000. (Agreement No. 24-920)

H. Greechan

17. 108695 DPW/Transportation - Contract No. 20-502 for Low Rise Building

Renovations and HVAC Improvements - Phase II, 110 Dr. Martin Luther

King, Jr. Boulevard, White Plains, New York. Award to the Low Bidder,

Chase Construction Services, LLC, Armonk, NY in the amount of

$9,045,367. Approval of Joe Lombardo Plumbing & Heating of Rockland,

Inc., Suffern, NY; Belway Electrical Contracting Corp., Elmsford, NY; and

ICM Mechanical Contractors, Yonkers, NY, as subcontractors. (6 bids)

H. Greechan

18. 108825 DPW/Transportation - Enter into Agreement No. 24-906 with the firm of

Savin Engineers, P.C., an MBE firm, Pleasantville, NY, for engineering

services associated with the Smoke House Building Replacement at the

Richard A. Flynn, Sr. Fire Training Center, Grasslands Campus, Valhalla,

New York. This project is being done in multiple phases. The replacement

of the Smoke House Building will be Phase I. The Consultant shall

provide design services associated with this project, and that for services

rendered in accordance with the Consultant’s proposal for the current

phase of this multi-phase project, a total compensation of $600,000 shall

be provided, with the agreement to commence upon the Consultant's

receipt of written notice from the Commissioner of Public Works and

Transportation or his designee and that the completion date shall be

12/31/28. Approval of Nasco Construction Services, Inc., a WBE firm,

Armonk, NY; and Yu & Associates, a MBE firm, Elmwood Park, NJ, as

subconsultants.

H. Greechan

19. 108878 DPW/Transportation - Pursuant to Section 3(a)(xxi) of the Westchester

County Procurement Policy and Procedures, to exempt from procurement

an agreement with Avports LLC. (Agreement No. WCA 24003)

H. Greechan

20. 108879 DPW/Transportation - Amend Agreement No. WCA 24003 with Avports,

LLC to provide management and operation services at Westchester

County Airport, in order to extend the term for two (2) years from 6/1/24 -

5/31/26, for an total management fee of $2,369,686.

H. Greechan