County of Westchester

Board of Acquisition and Contract

Meeting Minutes

Thursday, September 14, 2023

Roll Call

11:00 AM County Executive Conference Room

Michaelian Office Building

Mr. Kenneth W. Jenkins, Mr. Lawrence C. Soule, and Mr.

Vedat Gashi

Present:

Attendees:

Associate Chief Deputy County Attorney

Board of Legislators

Tami Altschiller

Greg Casciato

Lisa Hochman

Santiago Caceres

Dylan Tragni

Secretary BAC

Assistant Secretary BAC

Raymond Sculky

Joan Cocciardi

Mr. Jenkins presided.

Mr. Jenkins said, “The Board of Acquisition and Contract permits in-person access to

the meeting and virtually through Webex.

For the record, has the Secretary gone to the reception area to invite any

members of the public who wish to attend today’s meeting in person to

come to this conference room?”

Mr. Sculky said, “Yes I have.”

Mr. Jenkins said, “I understand that the Budget Director wishes to make a

motion.”

Mr. Soule said, “I move to add item 18, Onbase ID 103326, Resolution to

amend agreements with CGI Technologies and Solutions Inc. (a) to amend a

license agreement to add additional licensed software; (b) to amend a

maintenance agreement to inter alia extend the term for 2 years and convert

the 3 year option term into 3 one year periods and modify the payment

amounts and (c) to amend the Services Agreement to inter alia extend the

term, modify the scope of work and increase the contract amount.”

Mr. Gashi seconded the motion and it was unanimously approved.

Acquisition & Contract.

Minutes of the meeting 9/7/23 and the SEQR Review for agenda items.

R. Sculky

Mr. Jenkins moved to receive and file the foregoing minutes and SEQR review,

which were duly seconded and approved.

10295 5County Executive - Pursuant to Section 3(a)(xxi) of the Westchester

County Procurement Policy and Procedures, to exempt from procurement

an agreement with Community Capital New York, Inc.

G. Latimer

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10295 4County Executive - Amend an agreement with Community Capital New

York, Inc. (“CCNY”), to administer payments to grantees under the

Business FIRST program for religious and nonprofit corporations

including businesses certified as Minority or Woman Owned Business

Enterprises (MWBEs), Disadvantaged Business Enterprises (DBEs) and

Service-Disabled Veterans (SDVBEs), who qualify for the program, with

the County transferring up to $15,300,000 to CCNY to be distributed to

such eligible grantees, and to prepare a market analysis to revitalize the

downtown areas of four (4) pilot towns in Westchester, for a term from

1/1/22 - 12/31/23, and a not to exceed amount of $1,700,000, in order to

i) extend the term of the agreement by seven months, until 7/31/24, and

ii) expand the scope of the market analysis to be provided by JGSC

Group LLC, to include one (1) additional municipality in the market study

for the purpose of revitalizing the downtowns areas of a total of five (5)

pilot towns in Westchester, for a revised subcontracted amount not to

exceed $277,600, at no additional cost to the County.

G. Latimer

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10313 8County Attorney - Amend a 1/25/22 agreement with The Legal Aid

Society of Westchester County and the Westchester County Bar

Association, in order to retroactively increase the not to exceed amount

pursuant to Paragraph 8(d) of the Agreement for services performed by

the Legal Aid Society in connection with the NYS Office of Indigent Legal

Services grants and distributions, in an amount not to exceed

$581,317.46, payable in a lump sum upon execution of the Fifth

Amendment, from an amount not to exceed $2,751,377 to an amount not

to exceed $3,332,694.46.

J. Nonna

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10310 7Planning - Amend an agreement with the Village of Ossining to do

infrastructure improvements on James Street, for a term commencing on

8/1/22 - 9/1/23, for an amount not-to-exceed $200,000 in CDBG funding,

in order to change the expiration date of the agreement to 6/1/24.

B. Lopez

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10324 8Health - Enter into an agreement with the New York State Department of

Health to accept funding for the WCDH to provide Tuberculosis (“TB”)

health services, specifically for the asylum seeker population, for the

period commencing retroactive on 4/1/23 - 3/31/24, for an amount not to

exceed $500,000, and to indemnify the New York State Department of

Health as listed.

S. Amler

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10302 5College - Amend a lease agreement with Enclave On 5th Commercial,

LLC, as the assignee of 15 South 5th Ave LLC, for which the Landlord

leased to the County approximately twenty-two thousand (22,000) square

feet of space in the building located at 15 South 5th Avenue in Mount

Vernon, as well as approximately 31 parking spaces, to be used and

occupied by Westchester Community College (“WCC”), for the purpose of

operating a satellite campus, and thereby extend the term of the Lease

Agreement by five (5) years, to a new expiration date of 12/31/28.

B. Miles

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10302 8College - Enter into an agreement with Huron Consulting Services, LLC,

for the provision of professional consulting services utilizing Celonis’

Execution Management System to examine the College’s historical

financial aid processes in PeopleSoft Campus Solutions without cost to

the College, for a term of one year commencing on or about 9/15/23.

B. Miles

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10321 3College - Enter into an agreement with BMC: The Benchmark

Management Company, LLC, dba Edith Macy Center for the use of the

Edith Macy Center’s facilities for a full day of staff training on 9/29/23 at a

total cost not to exceed $8,375.

B. Miles

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10321 6Corrections - Amend an agreement with New York Correct Care

Solutions Medical Services P.C. for the provision of comprehensive

medical, dental and mental health services for all individuals in the

custody of the Westchester County Department of Correction, in order to

retroactively increase the not to exceed amount for 2022 from

$14,995,000 to $15,173,151, an increase of $178,151, due to a decrease

in the average daily inmate population.

J. Spano

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10. 10314 0DPW/Transportation - Enter into a zero cost non-disclosure agreement

with New Flyer Incorporated, related to the procurement of 35-foot hybrid

transit buses, for a term of five years commencing upon execution.

(Agreement No. DOTCAP 02-23)

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

11. 10314 1DPW/Transportation - Enter into a zero cost non-disclosure agreement

with New Flyer Incorporated, related to the procurement of 40-foot hybrid

transit buses, for a term of five years commencing upon execution.

(Agreement No. DOTCAP01-23)

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

12. 10318 6DPW/Transportation - Pursuant to Section 3(a)(xxi) of the Westchester

County Procurement Policy and Procedures, to exempt from procurement

an agreement with STV Incorporated. (Agreement No. DOTCAP03-21)

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

13. 10318 5DPW/Transportation - Amend an agreement with STV Incorporated

(“STV”), for which STV was to provide the County with consulting services

concerning the County’s procurement of up to ten (10) 35-foot,

heavy-duty, low-floor, hybrid electric buses, which was anticipated to be

conducted via a purchase option available under a previously-issued bid

solicitation, for an amount not-to-exceed $58,448.19, for a term

commencing upon execution, which occurred on 1/3/22, and continuing

until the end of the Bus Procurement, by, a.) increasing its not-to-exceed

amount by $18,398.47, to a new amount not-to-exceed $76,846.66, and

b.) modifying its budget in order to allocate the additional funds to pay for

additional services related to federal ‘Buy America’ requirements.

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

14. 10293 4DPW/Transportation - Contract No. 16-517 with Remus Industries/Laura

Li Industries, JV Inc., for Dam Rehabilitation, Sal J. Prezioso Mountain

Lakes Park, Town of North Salem, New York. Approval of Change Order

No. 1 in the amount of $1,140,204 and extend the term of the Contract

through 8/10/24.

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

15. 10314 3DPW/Transportation - Contract No. 21-540 for Executive High Rise Roof

Replacement, Central Maintenance Facility (DOT), 475 Saw Mill River

Road, Yonkers, New York. Advertise for bids.

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

16. 10318 7DPW/Transportation - Enter into Agreement No. 23-900 with the firm of

Tectonic Engineering Consultants, Geologists & Land Surveyors, D.P.C.,

Mountainville, New York, for engineering services associated with

Rehabilitation of Tuckahoe Road Bridge over Bronx River Parkway, BIN

3348000, Yonkers, New York. The Consultant shall provide design

services associated with this project, for a total compensation of

$260,110, commencing upon the Consultant's receipt of written notice

from the Commissioner of Public Works and Transportation or his

designee and that the completion date shall be 12/31/28.

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

17. 10242 4DEF - Renew Contract No. EF-1902 with National Water Main Cleaning

Co., Kearny, NJ., for additional cleaning and grit removal services at the

Yonkers Joint Water Resource Recovery Facility, North Yonkers Pumping

Station and Main Street Pumping Station in the City of Yonkers. Approval

of Change Order No. 1 in the amount of $219,713.30.

V. Kopicki

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

There being no further business, the Chair declared the meeting adjourned. All

approved resolutions are on file electronically with the Board of Acquisition and

Contract.

I have reviewed the foregoing minutes and have found them to be correct as written.

Signed: Raymond Sculky, Secretary

Dated: 09/11/2023