County of Westchester

Board of Acquisition and Contract

Agenda

Thursday, August 31, 2023

11:00 AM County Executive Conference Room

Michaelian Office Building

Roll Call

Acquisition & Contract.

Minutes of the meeting 8/24/23 and the SEQR Review for agenda items.

J. Cocciardi

102774 County Executive - Amend a “short form” agreement with Unique Affairs

at the Davenport Club Corp., for the provision of catering and special

event services, for a term commencing on 1/1/23 - 12/31/23, for an

amount not to exceed $35,000, in order to: 1) increase the not-to-exceed

amount by $25,000, to a new not-to-exceed amount of $60,000, and 2)

replace the current budget / rates to reflect the new not-to-exceed

amount.

G. Latimer

102680 County Executive - Enter into an agreement with the County of

Westchester Industrial Development Agency (“WIDA”) for a one year

period commencing 1/1/23, whereby the County shall provide office

space, personnel and support services to the WIDA and for which WIDA

shall pay the County an amount not to exceed $929,333, in accordance

with Schedule “A”.

G. Latimer

102686 County Executive - Enter into an agreement with the Westchester

County Local Development Corporation (“LDC”) for a one year period

commencing 1/1/23, whereby the County shall provide office space,

personnel and support services to the LDC and for which LDC shall pay

the County an amount not to exceed $317,878, in accordance with

Schedule “A”.

G. Latimer

103039 County Executive - Amend an agreement with NuEnergen, LLC, for

which NuEnergen was to provide the County with services concerning

‘demand response’ programs that relate to power usage at County

facilities, for a term of five (5) years, commencing on 9/1/18, with the

County having the sole option to extend the term of the agreement for up

to two (2) additional two (2) year periods thereafter and therefore amend

agreement by, 1) extending its term by two (2) years, to a new termination

date of 8/31/25, and 2) reflecting the fact that the County will have one (1)

additional two (2) year option remaining, and that under the agreement, in

consideration of NuEnergen providing the Services, NuEnergen will be

entitled to retain seven and three-quarters percent (7.75%) of the

amounts owed to the County based upon its participation in the ‘demand

response’ programs, with the County being paid the remaining ninety-two

and one-quarter percent (92.25%).

K. Jenkins

P. McCartt

98507 County Executive/Office for Women - Amend an agreement with MJW

Consultants LLC (“MJW”), pursuant to which Michelle Walker of MJW will

continue to serve as Director of the Family Justice Center, for a

three-year term commencing on 10/1/22 - 9/30/25, for a total amount not

to exceed $315,720, in order to increase the amount by $30,000, to a

new amount not-to-exceed $345,720.

R. Schlaff

102981 County Executive / Board of Legislators - Enter into an agreement with

the Westchester Community Opportunity Program, Inc., to implement the

following programs: Career and Training Initiative - Families Step Forward

$64,233, Foster Grandparents $6,423, VFW $64,233, and

Weatherization $8,814, for a total amount not to exceed $143,703, under

the listed terms and conditions.

G. Latimer

V. Gashi

102950 Information Technology - Pursuant to Section 3(a)(xxi) of the

Westchester County Procurement Policy and Procedures, to exempt from

procurement an agreement with Granicus, LLC. (Contract No. IT-1788)

M. Beirne

102949 Information Technology - Enter into an agreement with Granicus, LLC,

to provide various software modules as a Software-as-a-Service solution

to automate and manage business processes, for a three-year term

commencing on 8/31/23 - 8/30/26, for a total amount not-to-exceed

$325,199.23. The not to exceed amount for each year of the contract will

be as follows: Year 1 $101,153.76; Year 2 $108,234.52; Year 3

$115,810.95.

M. Beirne

102641 County Attorney - Settle the lawsuit entitled, Shandel Carter v. The

County of Westchester, et al, Index No. 67941/2016, by payment from

the County of Westchester to Shandel Carter in an amount not to exceed

$50,000.

J. Nonna

10. 102986 Planning - Pursuant to Section 3(a)(xxi) of the Westchester County

Procurement Policy and Procedures, to exempt from procurement an

agreement with HR&A Advisors, Inc.

B. Lopez

11. 102914 Planning - Amend an agreement with HR&A Advisors, Inc. (“HR&A ”),

for which HR&A agreed to develop and deliver a comprehensive, long

term plan to address housing challenges and how to strategically invest

federal funds to increase the supply of affordable housing within the

County and change the expiration date from 12/31/23 and continuing

through 12/31/24, and to increase the dollar amount from an amount

not-to-exceed $350,000 to $575,000, an increase of $225,000.

B. Lopez

12. 102706 Social Services - Enter into an agreement (DSS6057-23) with Abbott

House, to provide therapeutic ‘Brief Strategic Family Therapy’ services for

the County’s Department of Social Services (“DSS”), for children and

families involved in the child welfare system, for the period from 9/1/23 -

8/31/26, for an amount not-to-exceed $2,689,725, with the County having

the option, in its sole discretion, to extend the term for one (1) additional

one (1) year period, on the same terms as the Initial Term, except that the

not-to-exceed amount for the Option Term shall be $895,768.

L. Townes

13. 102756 Labs and Research - Enter into an agreement with the County of

Rockland, to provide tuberculosis and other infectious disease testing, for

a term commencing retroactive to 1/1/23 - 12/31/23, for an amount not to

exceed $10,000, to be paid by the County of Rockland to the County

pursuant to the County’s set fee schedule.

A. Milovanovic

14. 102935 College - Enter into a license agreement to provide classroom space and

associated support in connection with the Pleasantville Lab School

Program with the Pleasantville Union Free School District, for the period

9/1/23 - 8/31/24, for which Pleasantville shall pay the College an amount

not to exceed $141,292.

B. Miles

15. 102746 Corrections - Amend an agreement with New York Correct Care

Solutions Medical Services P.C., for the provision of comprehensive

medical, dental and mental health services for all individuals in the

custody of the Westchester County Department of Correction,

commencing 7/26/19 - 7/25/22, with the County of Westchester having

the sole option to renew the agreement for three (3) additional one (1)

year renewal periods, in order to exercise the second renewal option to

extend the term of the agreement from 7/26/23 - 7/25/24, upon the same

terms and conditions in the total amount is not to exceed $44,156,082,

payable annually and respectively at a rate of $14,397,000 (year 1),

$14,764,082 (year 2) and $14,995,000 (year 3), and for services to be

provided pursuant to the third amendment, the County shall pay NYCCS

a total amount not to exceed $16,249,497.

J. Spano

16. 102916 Corrections - Pursuant to Section 3(a)(xxi) of the Westchester County

Procurement Policy and Procedures, to exempt from procurement an

agreement with Pro Safety Services LLC., for the provision of providing a

noise, light, and ventilation survey of the Westchester County Department

of Correction facilities located in Valhalla, New York, commencing on

6/1/23 - 8/31/23, and for services rendered, the County of Westchester

will pay Pro Safety Services LLC, an amount not-to-exceed $3,194.00

upon completion of the work.

J. Spano

17. 102723 DPW/Transportation - Enter into Permit Agreement No. 23-930 with Nu

Psi Zeta Chapter of Zeta Phi Beta Sorority, Inc., 1701 Park Street,

Peekskill, New York 10566 for participation in the Adopt-A-Road

Program. The period will cover 9/7/23 - 9/6/25, to conduct the program,

including maintaining the appearance of a specific segment of the County

roadway system, namely, County Road No. 25-I, West Main Street, from

Route 9 to North Division Street, Peekskill, New York, a length of 0.50

miles.

H. Greechan