County of Westchester

Board of Acquisition and Contract

Agenda

Thursday, December 12, 2024

11:00 AM County Executive Conference Room

Michaelian Office Building

Roll Call

Acquisition & Contract.

Minutes of the meeting 12/5/24 and the SEQR Review for agenda items.

R. Sculky

110100 Board of Legislators - Enter into an agreement with the Young

Women’s Christian Association of Yonkers, to provide a series of

educational and developmental programs / services promoting the

physical, mental and emotional health of County residents, for a term

commencing retroactively on 1/1/24 - 12/31/24, for an amount not to

exceed $39,676.

110075 Human Resources - Pursuant to Section 3(a)(xxi) of the Westchester

County Procurement Policy and Procedures, to exempt from procurement

an agreement with Human Resources Research Organization, pursuant

to which it will provide test services for correction officer selection for a

term commencing on 1/1/25 - 12/31/25, for an amount not to exceed

$31,191.

110081 Board of Elections - Contract No. BOE 24M (Z-5) be awarded to the first

lowest bidder and Contract No. BOE 24M (Z-6) be awarded to the second

lowest bidder for 2025 and 2026 Primary, Special, Early and General

Election Moving Services for Voting Machines, E-Poll Books and Printers,

Cabinets, PPE, Supply Bags, Privacy Booths and Peripheral Markers

between the County Warehouse and Various Polling Place Locations in

Westchester County awarded to Ron’s Trucking Corp., Yonkers, NY, as

follows: $116,970 for ZONE 5 - Eastchester, Pelham, Mount Vernon and

Scarsdale $162,658 for ZONE 6 - Yonkers, for a total amount not to

exceed $279,628.

110094 Information Technology - Amend Agreement No. IT-1780 with The

Spectrum Firm, Inc. for Federal Communications Commission radio

frequency licensing services for multiple transmitter locations in the

Ultra-High Frequency and Very-High-Frequency bands, for a term of four

(4) years, commencing upon execution of the agreement by both parties,

for a total amount not to exceed $20,000, payable at a rate of $180 per

hour ($250 for in depth regulatory consultation services), in order to

increase the amount by $50,000, to a new total not-to-exceed amount of

$70,000, for the provision of additional services commencing on 1/1/25.

109933 County Attorney - Pursuant to Section 3(a)(xxi) of the Westchester

County Procurement Policy and Procedures, to exempt from procurement

an agreement with New York City Bar Association for continuing legal

education services, for the period commencing 1/14/25 - 1/13/26.

110106 County Attorney - Enter into an agreement to retain, at County expense,

the law firm of Bleakley Platt & Schmidt, LLP (the “Firm”), pursuant to

which the Firm will represent the Westchester County Board of Health

(the “BOH”), as needed, in connection with an administrative matter

pending before the BOH named herein as In re Playland Pool (Standard

Amusements), for a term commencing retroactive to 12/5/24 and

continuing until the Administrative Matter is fully resolved.

110117 Planning - Based upon this Board’s review of the EAF and for the

reasons set forth therein, it is determined that there will be no significant

adverse impact on the environment from the proposed action as

described above; and that the Secretary of the Board of Acquisition and

Contract is authorized and directed to sign the Determination of

Significance in the attached EAF, which is made a part hereof, as

responsible officer in Lead Agency, to issue this “Negative Declaration”

on behalf of this Board pursuant to Article 8 of the New York

Environmental Conservation Law and to immediately transmit same to the

Commissioner of Planning to be filed, published and made available

pursuant to the requirements of Part 617 of 6 NYCRR.

110054 Planning - Enter into a loan agreement with 438 Main Development LLC,

its successors and/or assigns, whereby the County will loan an amount

not to exceed $9,200,000 from the Westchester County Housing Flex

Fund Program, to be used towards an affordable housing development

that will affirmatively further fair housing with one-hundred fourteen (114)

units reserved for eligible senior households aged 62 and over with

incomes at or below 65% of AMI, to be located at 438 Main Street in the

City of New Rochelle, commencing upon execution.

110078 Planning - Enter into a loan agreement with Apropos Housing

Opportunities and Management Enterprises Inc. aka A-HOME, its

successors and/or assigns, whereby the County will loan an amount not

to exceed $510,707 from the Westchester County Housing Flex Fund

Program to be used towards rebuilding an affordable supportive housing

development that was destroyed by fire that will affirmatively further fair

housing with ten (10) units reserved for eligible disabled formerly

homeless senior households aged 55 and over with incomes at or below

30% of AMI, to be located at 1035 Broadway in the Town of Mount

Pleasant, commencing upon execution.

10. 110088 Planning - Enter into a loan agreement with Elliott Avenue Housing

Development Fund Corporation, its successors and/or assigns, whereby

the County will loan an amount not to exceed $1,533,430 from the

Westchester County Housing Flex Fund Program to be used towards the

cost of construction related to rebuilding an affordable homeownership

development that was destroyed by fire into nine (9) units of affordable

housing that will affirmatively further fair housing reserved for eligible

households with incomes at or below 65% of AMI, to be located at 81

Elliott Avenue in the City of Yonkers, commencing upon execution.

11. 110089 Planning - Pursuant to Section 3(a)(xxi) of the Westchester County

Procurement Policy and Procedures, to exempt from procurement an

agreement with Steer Davies & Gleave Inc., to conduct a transportation

and food access study.

12. 110090 Planning - Amend a prior resolution between the County of Westchester

and Steer Davies & Gleave Inc., to conduct a transportation and food

access study in order to: (i) change the scope of work; (ii) increase the

amount of the contract from $149,765 to $169,765; and (iii) change the

contract expiration date from 8/27/24 to 3/31/25.

13. 110092 Planning - Enter into an agreement with CJI Research, LLC., to conduct

an onboard passenger survey for the Westchester County’s Bee-Line Bus

System, in an amount not-to-exceed $222,670 to be paid from a Federal

Transit Administration Grant, from 2/1/25 - 1/31/26.

14. 110108 Planning - Enter into an agreement with 42 Purser Place, LLC. (the

“Property Owner”) and Grand West Associates d/b/a /GW Contracting

(the “Contractor”), pursuant to which the Contractor will make repairs to

and for the benefit of the low and moderate-income residents of four units

(1, 2, 3, and 4) at the property located at 42 Purser Place in the City of

Yonkers for a term commencing on December 16, 2024 and continuing

through December 15, 2025, in the total not to exceed amount of

$100,000 in Landlord Tenant Assistance Program funding.

15. 109988 Social Services - Amend each of the four (4) agreements, which each

contractor was to provide an emergency housing assistance program,

and, therefore, 1.) extend the term of each agreement by one (1) year, to

a new termination date of 12/31/25; 2.) increase the amount of each

agreement by varying amounts, for a total aggregate not-to-exceed

increase of $8,288,649, in order to pay for services during the second

option term; and 3.) reflect the fact that the County will have two (2)

remaining one (1) year options.

16. 109990 Social Services - Enter into an agreement (DSS6003-25) with Family

Services of Westchester, Inc. (“FSW”), pursuant to which FSW will

provide Intensive Home-Based Family Preservation Services to families

with children at risk of foster care placement, for the period from 1/1/25 -

12/31/25, for an amount not to exceed $492,068.

17. 109993 Social Services - Enter into an agreement (DSS6005-25) with Family

Services of Westchester, Inc. to provide recreational respite care, for the

period of 1/1/25 - 12/31/25, for an amount not to exceed $554,446.

18. 109995 Social Services - Enter into an agreement (DSS6006-25) with Greater

Mental Health of New York, Inc. to provide its Hybrid Clinic, for the period

from 1/1/25 - 12/31/25, for an amount not to exceed $470,459.

19. 109996 Social Services - Enter into an agreement (DSS6007-25) with Greater

Mental Health of New York, Inc. to provide a Partners-In-Parenting (“PIP”)

program, an intensive home-based psychotherapy and parent skills

training for families with children at risk of foster care placement, for the

period from 1/1/25 - 12/31/25, for an amount not to exceed $458,640.

20. 110001 Social Services - Enter into an agreement (DSS6011-25) with the

Westchester Institute for Human Development, to provide comprehensive

multidisciplinary assessment services at the Children’s Advocacy Center

for potential child victims of severe physical abuse, sexual abuse or

neglect in a child friendly environment, for the period from 1/1/25 -

12/31/25, for an amount not to exceed $1,027,194.

21. 110006 Social Services - Enter into an agreement (DSS6019-25) with Julia

Dyckman Andrus Memorial, Inc. to provide Andrus Parenting Services for

families with children at risk of foster care placement, for the period from

1/1/25 - 12/31/25, for an amount not to exceed $474,594.

22. 110020 Social Services - Pursuant to Section 3(a)(xxi) of the Westchester

County Procurement Policy and Procedures, to exempt from procurement

an agreement with Nexgen, Inc.

23. 110021 Social Services - Enter into an agreement (DSS6020-25) with Nexgen,

Inc. to provide content management, application and database

maintenance, user support/training and project management for the

Department of Social Services digital Child Welfare Manual, for the term

1/1/25 - 12/31/25, in an amount not to exceed $200,000.

24. 110022 Social Services - Enter into an agreement (DSS3007-25) with Youth

Shelter Program of Westchester, Inc. to provide shelter services as an

alternative to jail for young men aged eighteen to twenty-five years who

have been arraigned and assigned to the program by a judge for the

period from 1/1/25 - 12/31/25, for an amount not to exceed $967,729.

25. 110025 Social Services -Enter into an agreement (DSS3003-25) with The Young

Women’s Christian Association of Yonkers, Inc. to provide (1) permanent

supportive housing for 35 single homeless women and, (2) Emergency

Overnight Shelter for up to 50 women at a facility known as the Y.W.C.A.

of Yonkers located at 87 South Broadway, Yonkers, New York for the

period from 1/1/25 -12/31/25 for an amount not to exceed $1,610,040.

26. 110026 Social Services - Enter into an agreement (DSS6016-25) with Family

Ties of Westchester, Inc. for the provision of the “Every Kid Counts”

program which serves low and moderate risk Child Protective Services

families with children, and low and moderate risk families referred by the

Cross Systems Unit, for the period from 1/1/25 - 12/31/25 in an amount

not to exceed $421,876.

27. 110027 Social Services - Enter into an agreement (DSS6018-25) with Family

Ties of Westchester, Inc., for the provision of the Family Team Decision

Meetings - Child Safety Conference program to implement conferences

and plans in situations where children are deemed at high risk of removal

from their families due to safety concerns, or who have already

experienced an emergency removal, for the period from 1/1/25 -

12/31/25, in an amount not to exceed $475,338.

28. 110033 Social Services - Enter into an agreement (DSS6024-25) with Greater

Mental Health of New York, Inc., to provide a Host Visitation program to

enhance visitation between children in foster care and their families, for

the period from 1/1/25 - 12/31/25 for an amount not to exceed $130,000.

29. 110037 Social Services - Enter into an agreement (DSS6025-25) with Greater

Mental Health of New York, Inc. (“Greater Mental Health ”) to provide

Mental Health Case Management Assessment and Collaboration for

families with children at risk of foster care placement, for the period from

1/1/25 - 12/31/25, for an amount not to exceed $328,486.

30. 110045 Social Services - Enter into an agreement (DSS6022-25) with Greater

Mental Health of New York, Inc., to provide therapy services under the

“Functional Family Therapy - Child Welfare” program in order to assist

families and children with multiple risk factors, where there has been

physical abuse and/or neglect of a child aged 0-17, from 1/1/25 -

12/31/25, in an amount not to exceed $650,000.

31. 110049 Social Services -Enter into an agreement with seven (7) licensed

consultants listed in Schedule “A” to provide psychological testing and

evaluations, psychiatric evaluations, sibling consults, fire setting

evaluations, safety assessments, court ordered psychotherapy, functional

capacity assessments to uninsured or under insured parents and children

as well as vulnerable adults upon referral from the Department’s Child

Protective Services, Preventive Services, Foster Care Services as well as

Protective Services for Adults Programs to be paid at rates listed in

Schedule “B”, for the period from January 1, 2025 through December 31,

2025 in an aggregate amount not to exceed $330,000.

32. 110067 Social Services -Pursuant to Section 3(a)xxi of the Westchester County

Procurement Policy and Procedures, to exempt from procurement an

agreement with Child Care Council of Westchester, Inc.

33. 110068 Social Services - Enter into an agreement (DSS7003-25) with the Child

Care Council of Westchester, Inc. to provide the services of a Child Care

Assistance Specialist who will help to identify and assist eligible families

with successful navigation through the Child Care Assistance System, for

the period from January 1, 2025 through December 31, 2025, for an

amount not to exceed $87,456.

34. 110031 Social Services - Enter into an agreement (DSS3002-25) with Youth

Shelter Program of Westchester, Inc., for the provision of an aftercare

program to afford support and resources to those youth who have

completed their periods of detention from 1/1/25 - 12/31/25, for an

amount not to exceed $130,000.

35. 110041 Social Services -Social Services - Enter into an agreement

(DSS6023-25) with Greater Mental Health of New York, Inc. (“Greater

Mental Health”) pursuant to which Greater Mental Health will provide an

independent third party review process, for the period from 1/1/25 -

12/31/25, for an amount not to exceed $481,912.

36. 110058 Social Services - Enter into an agreement (DSS7004-25) with Feeding

Westchester, Inc. (“Feeding Westchester”), pursuant to which Feeding

Westchester will assist non-profit food distribution centers in collecting,

storing and distributing food and providing technical assistance to all

qualified non-profit anti-hunger programs that distribute this food free of

charge to the ill, needy and infants in their immediate community in

Westchester County, for the period from 1/1/25 - 12/31/25, for an amount

not to exceed $800,000.

37. 109955 Health -Enter into an agreement with Violi Veterinary Care, PLLC d/b/a

Stamen Animal Hospital (“Contractor”), to provide rabies specimen

preparation as requested by the County, for the period from January 1,

2025 and continuing through December 31, 2026 for the total amount not

to exceed $20,000.

38. 110096 College - Enter into an agreement with the New York Medical College for

the provision of the required practical training course in procedures

related to small animals for Westchester Community College students in

the Veterinary Technology program for the period January 2, 2025

through December 31, 2029 at a total cost not to exceed $64,000.

39. 109827 Corrections - Enter an agreement with St. John’s Riverside Hospital

pursuant to which St. John’s will operate a comprehensive substance use

disorder treatment program to address the unique needs of male and

female jail residents with substance use disorders while incarcerated at

the Westchester County correctional facility, for an amount not to exceed

$899,350.00, for a term commencing 1/1/25 - 12/31/25.

40. 109828 Corrections - Enter into an agreement with St. John’s Riverside Hospital

to operate a violence prevention program known as the “Resolve to Stop

the Violence” Program for selected jail residents in the custody of the

Westchester County Department of Correction, for the term from 1/1/25 -

12/31/25 for an aggregate amount not to exceed $394,295.

41. 109965 Corrections - Enter into an agreement with UniMex Medical Exams

Management for medical consulting services to assist the Department,

and its respective labor unions, in resolving disputed cases of employee

illness or injury affecting an employee’s job duties in an annual amount

not-to-exceed of $200,000, for a total not-to-exceed amount of $400,000

for a term commencing on January 1, 2025 and through December 31,

2026, with the County having the sole option, to extend the term of the

agreement, for an additional one-year period.

42. 109957 DPW/Transportation -Contract No. 18-525 for Aeration and Heating

System Upgrade, Peekskill Wastewater Treatment Plant, Peekskill, New

York. Awarded to the low bidder Mengler Mechanical, Inc., Brewster,

New York in the amount of $14,672,000. Approval of Filingeri Electrical

Contracting Corp. (Electric), Mohegan Lake, New York 10547 as a

subcontractor (4 bids).

43. 110012 DPW/Transportation / County Executive/Office for the Disabled -

Amend Agreement No. DOTOP05-22, A2 with ACT Now Limousine

Services, Inc. to provide paratransit car services in Peekskill and

vicinities, from 6/1/22 - 12/31/24, for a total aggregate amount not to

exceed $1,000,000, with the County having the option to renew the

agreement for an additional five year term, in order to exercise the

renewal option from 1/1/25 - 12/31/29, and increase the not to exceed

amount by an additional $1,775,000, to a new amount not to exceed

$2,775,000, under the listed terms and conditions.

44. 110018 DPW/Transportation -Contract No. 24-203 Maintenance Service of Fan

Coil Units, White Plains Complex, White Plains, New York. Awarded to

the low bidder, Sun-Dance Energy Contractors, Inc. dba Markley

Mechanical (WBE), Peekskill, New York in the amount of $455,328 (2

bids).

45. 110019 DPW/Transportation -Contract No. 23-527 Replacement of Secondary

Clarifier No. 2, Blind Brook Wastewater Treatment Plant, Rye, New York.

Awarded to the low bidder Mace Contracting Corporation (MBE), New

Rochelle, New York in the amount of $1,542,000. Approval of D&M

Electrical Contracting (Electrical), Elmsford, New York as a subcontractor

(4 bids).

46. 110077 DPW/Transportation - Obtain a proposal and negotiate a fee with

Johnson, Kukata & Lucchesi, P.C. d/b/a Johnson, Kukata & Lucchesi

Engineers, an MBE firm, 307 Seventh Avenue, Suite 2302, New York,

New York 10001, for engineering services for Rehabilitation of Taxiway L

between Taxiway C and Runway 16 Approach End, Westchester County

Airport, Towns of Harrison and North Castle and Village of Rye Brook,

New York. Agreement No. 24-940

47. 110083 DPW/Transportation - Amend Agreement, No. 21-938, between the

County of Westchester and Savin Engineers, P.C., a MBE firm, 3

Campus Drive, Pleasantville, New York 10570, by providing additional

engineering services in connection with Electrical and Lighting System

Upgrades, Yonkers Joint Water Resource Recovery Facility, Yonkers,

New York, for a fee of $4,000.000 increasing the total maximum fee to

$5,900,000. The County also reserves the right to further amend this

agreement with the Consultant at a future date to provide for construction

phase services including but not limited to design services during

construction, construction administration services, and project close-out

services.

48. 110110 DPW/Transportation - Amend an agreement with Liberty Lines Transit,

Inc. to provide professional management, operation, and maintenance

services for a certain portion of the County’s Bee-Line System, for the

period from 1/1/14 - 12/31/24, for certain annual fixed fees for the

Services and other cost terms, by, (A.) extending its term by three (3)

months, to a new termination date of 3/31/25; and (B.) specifying a fixed

fee amount, excluding fuel, of $35,306,677, for the Services during the

Additional Period.

49. 110111 DPW/Transportation - Amend an agreement with PTLA Enterprise, Inc.,

to provide professional management, operation, and maintenance of a

certain portion of the County’s Bee-Line System, for a term from 1/1/20 -

12/31/24, by, (A.) extending its term by three (3) months, to a new

termination date of 3/31/25; and (B.) increasing its not-to-exceed amount

by $901,503, to pay for the costs, excluding fuel, during the Additional

Period.