County of Westchester

Board of Acquisition and Contract

Agenda

Thursday, December 5, 2024

11:00 AM County Executive Conference Room

Michaelian Office Building

Roll Call

Acquisition & Contract.

Minutes of the meeting 11/27/24 and the SEQR Review for agenda items.

R. Sculky

110055 County Executive - Amend a short-form contract with The Slatin Group,

LLC to provide accessible tourism training through in-person and online

workshops, for a term commencing on 8/1/24 - 5/31/25, for an amount

not-to-exceed $34,000, by 1) extending the term of the agreement

through 12/31/25, and 2) increasing the total amount by an additional

$24,742, to an amount not-to-exceed $58,742.

109968 County Executive/Office for Women - Enter into an agreement with

Family Ties of Westchester, Inc. (“FTW”) for the provision of therapeutic

support services for victims of domestic violence and their families in the

New Rochelle Family Court catchment area, for a term from 12/1/24 -

11/30/25, for an amount not to exceed $125,000.

110069 Board of Legislators - Pursuant to Section 3(a)(xxi) of the Westchester

County Procurement Policy and Procedures, to exempt from procurement

an agreement with the Jewish Community Center on the Hudson, Inc.

d/b/a Harold & Elaine Shames Jewish Community Center.

110070 Board of Legislators - Enter into an agreement with the Jewish

Community Center on the Hudson, Inc. d/b/a Harold & Elaine Shames

Jewish Community Center, for the provision of after-school services for

elementary school children, for the period commencing retroactively on

1/1/24 - 12/31/24, in an amount not to exceed $52,000.

110071 Board of Legislators - Pursuant to Section 3(a)(xxi) of the Westchester

County Procurement Policy and Procedures, to exempt from procurement

an agreement with Caring for the Homeless of Peekskill, Inc. d/b/a Caring

for the Hungry and Homeless of Peekskill.

110072 Board of Legislators - Enter into an agreement with Caring for the

Homeless of Peekskill, Inc. d/b/a Caring for the Hungry and Homeless of

Peekskill to provide Fred’s Pantry Program, which gives healthy food two

days per week to people in need at its facility in Peekskill, for the term

1/1/24 - 12/31/24, in an amount not to exceed $100,000.

110073 Board of Legislators - Amend the agreement with the Dominican

Cultural Association of Yonkers, Inc. for the provision of its Arts and

Craft/Recreational Program, for the period 1/1/24 - 12/31/24, for an

amount of $35,693, to authorize additional services and to increase the

not to exceed amount of the agreement by $15,000, to a new not to

exceed amount of $50,693.

110056 Board of Elections - Contract No. BOE 24M (Z-4) for 2025 and 2026

Primary, Special, Early and General Election Moving Services for Voting

Machines, E-Poll Books and Printers, Cabinets, PPE, Supply Bags,

Privacy Booths and Peripheral Markers between the County Warehouse

and Various Polling Place Locations in Westchester County. Award to

the Second Lowest Bidder, AM-PM Super Movers Inc., Bronx, NY - ZONE

4 - Mamaroneck, New Rochelle, Rye Town, and Rye City; in the total

amount not to exceed $147,210.

110062 Finance - Extend the agreement with Empower Annuity Insurance

Company, for the operation and administration of the County’s Deferred

Compensation Plan, for an additional one (1) year term from 12/20/24 -

12/19/25.

10. 109922 County Attorney - Settle the last of the claims in the lawsuit entitled,

Phyllis A. Alston, Maureen E. Daprile, and Nicole Williams v. County of

Westchester, et al, Index No. 70866/2018, by payment from the County

of Westchester to Nicole Williams in an amount not to exceed

$97,624.87.

11. 109934 County Attorney - Authority to compromise the County of Westchester’s

right to be reimbursed for health care and wage benefits paid or owing to

or on behalf of a County employee, identified as “K.A.B.”, from a

settlement of her legal claim against a third party; and for which the

County’s reimbursement is $40,340.23, representing a 37.18% reduction

of its lien, with full reservation of the County’s right to set off K.A.B.’s net

recovery against any future compensation in accordance with the

provisions of New York State Workers’ Compensation Law.

12. 109978 Planning - Enter into an agreement with the Village of Mamaroneck, for

which the Village will perform Phase I & II of a Mamaroneck Avenue

Pedestrian Improvement project, for a term commencing on 1/1/24 -

11/30/25, and that in consideration for performing said services, the

County shall pay the Village a not to exceed amount of $400,000 in

Community Development Block Grant Program funding.

13. 110017 Planning - Enter into an Inter-Municipal Developer Agreement (the

“IMDA”) with the City of White Plains and Trinity Financial, Inc., its

successors or assigns, to fund the construction of certain infrastructure

improvements, with County administrative costs and other related work in

support of the affordable housing Development to be constructed at 161

South Lexington Avenue in the City of White Plains, in an amount not to

exceed $8,134,000 from Capital Project BPL1A-Housing Implementation

Fund II and to grant and accept all necessary property rights in

connection therewith for the purpose of creating 174 rental housing units

that affirmatively further fair housing and the funding for the infrastructure

work will be governed by an IMDA and the acceptance of all necessary

property rights as shall be approved by the County Attorney.

14. 110042 Planning - Enter into an agreement with Khalid M. Ferdous and Glorious

Contracting Inc., for which the Contractor will make repairs to and for the

benefit of the low and moderate-income residents of three units at the

property located at 24 Grove Street in the City of Mt. Vernon, for a term

commencing on 12/1/24 - 11/30/25.

15. 110044 Planning - Amend a 10/17/24 Resolution with the Big Apple

Occupational Safety Corporation, pursuant to which the Contractor would

provide outreach and EPA training and certification services to individuals

in order to increase the capacity of qualified workers who will perform

lead-based paint repairs, for a term commencing on 10/15/24 - 8/30/26,

for an amount not to exceed $18,000, is hereby amended for the limited

purpose of changing the Contractor’s name from Big Apple Occupational

Safety Corporation to Big Apple Occupational Safety, Inc.

16. 110079 Planning - Enter into a loan agreement with The Children’s Village Inc.,

its successors and/or assign, whereby the County will loan an amount not

to exceed $982,219 from the Westchester County Housing Flex Fund

Program (“HFF Program”) to be used towards the cost of construction

related to adaptively reusing a vacant office building into twenty-two (22)

units of affordable housing that will affirmatively further fair housing

reserved for eligible households with incomes at or below 50% of AMI

and up to 60% of AMI, to be located at 41 North Division Street in the City

of Peekskill, commencing upon execution.

17. 109926 Social Services - Enter into an agreement (DSS7001-25) with

Laboratory Corporation of America Holding to provide genetic marker test

services and supportive testimony as ordered by the Family Court in

disputed paternity proceedings, for the term from 1/1/25 - 12/31/25, for a

total amount not-to-exceed $15,000, subject to appropriation on a per test

basis at the rate of: $42.00 per person tested (includes the cost of expert

witness testimony) Using LabCorp Patient Service Centers for collections

within Westchester County and $55.00 per person tested (includes the

cost of expert witness testimony) If collections are required at the Family

Courthouses within Westchester County.

18. 109928 Social Services - Amend an agreement (DSS7010-A-22) with Experian

Information Solutions, Inc., pursuant to which Experian agreed to provide

the County with full credit reports searches, address updates and social

security searches to assist the investigative staff of the Department in the

detection and prevention of fraud, waste, and abuse in an assortment of

government benefit programs, for an initial term commencing on 1/1/22 -

12/31/24, in an amount not-to-exceed $45,000, with the County having

the sole option to renew the agreement for two additional one-year

periods, in an amount not-to-exceed $15,000 per Option Term, in order to

extend the term of the agreement for the period from 1/1/25 - 12/31/25.

19. 109932 Social Services - Amend an agreement (DSS312-F-19) with Westhab,

Inc., for the period from 1/1/19 - 2/28/25, for a total amount not-to-exceed

$4,452,455, to provide services to operate single room occupancy

residences, double room occupancy residences, and an emergency

overnight drop-in shelter for single individuals, at 101 North Broadway,

Yonkers, New York, and to sublease the Premises from the County to

facilitate Westhab’s provision of said Services by, 1.) extending its term

by one (1) year, to a new termination date of 2/28/26; 2.) increasing its

not-to-exceed amount by $939,211, to $5,391,666, in order to pay for the

Services during the extended term; and 3.) modifying its budget in order

to specify the budget for the extended term.

20. 109964 Social Services / Information Technology - Enter into an agreement

with Eccovia, Inc. to modify its software if, when, and as instructed by the

County, in order to meet the evolving needs of the County for its

‘Homeless Management Information System, for the period from 8/1/24 -

7/31/25, for an amount not-to-exceed $40,007.20.

21. 109997 Social Services - Enter into an agreement (DSS6008-25) with North

American Family Institute Connecticut, Inc. (“NAFI CT”) pursuant to which

NAFI CT will provide its Enhanced Family Wraparound Program, for the

period from 1/1/25 - 12/31/25, for an amount not to exceed $432,640.

22. 109998 Social Services - Enter into an agreement (DSS6009-25) with North

American Family Institute Connecticut, Inc. (“NAFI CT”), pursuant to

which NAFI CT will provide the evidenced-based program, Parenting with

Love and Limits Front End Prevention Program, for the period from 1/1/25

- 12/31/25, for an amount not to exceed $540,950

23. 109999 Social Services - Enter into an agreement (DSS6010-25) with

Westchester Community Opportunity Program, Inc. (“WestCOP”)

pursuant to which WestCOP, through its Victims Assistance Services

program, will provide advocacy and support services to child victims of

sexual abuse and severe physical abuse and to children and families

receiving foster care services to ensure children’s safety and reduce the

risk of further abuse, for the period from 1/1/25 - 12/31/25, for an amount

not to exceed $185,655.

24. 110000 Social Services - Amend an agreement (DSS3021-C-22) with Program

Design and Development, LLC, for the provision of grant proposal writing

services and/or other special projects, for a term, including one-year initial

with two (2) one-year renewal terms, commencing on 1/1/22 - 12/31/24,

for a total aggregate amount of $60,000, in order to increase the

not-to-exceed amount under the agreement by $10,000, for a new

amount of $70,000, to compensate Program Design for additional

services rendered in the second and last one-year renewal term.

25. 110004 Social Services - Enter into an agreement (DSS6014-25) with the

Westchester Institute for Human Development (“WIHD”), to provide

services related to Psychological and Psychiatric Evaluations for children

ages 3 and older who are involved with preventive services or placed in

family foster care, for the period from 1/1/25 - 12/31/25, for an amount not

to exceed $258,578.

26. 110007 Social Services - Enter into an agreement (DSS6028-25) with

Westchester Jewish Community Services, Inc. (“WJCS”), pursuant to

WJCS will provide mental health case management assessment and

collaboration for families with children at risk of foster care placement, for

the period from 1/1/25 - 12/31/25, for an amount not to exceed $364,141.

27. 110032 Social Services - Enter into an agreement (DSS6026-25) with Samaritan

Daytop Village, Inc. (“Samaritan”), pursuant to which Samaritan will

provide comprehensive substance abuse assessment services to parents

with children at risk of foster care placement, for the period from 1/1/25 -

12/31/25, for an amount not to exceed $1,008,800.

28. 110036 Social Services - Amend a 6/6/24 Resolution which, inter alia, authorized

the County of Westchester to enter into twenty-eight (28) agreements

with the agencies listed on Schedule “B”, to provide institutional/group

foster care, adoption and related services utilizing the 2024 version of the

New York State Model Contract for the Purchase of Foster Care Services,

for a term commencing upon execution and continuing indefinitely unless

terminated by either party on thirty (30) days prior written notice, is hereby

amended by adding one (1) new provider, Vanderheyden Hall, Inc., to the

list of agencies set forth in Schedule “B” attached to the June 6th

Resolution, thereby increasing the total number of providers from

twenty-eight (28) to twenty-nine (29).

29. 110051 Social Services - Enter into an agreement (DSS3001-25) with Brooke

Walsh for full-time consulting services to assist victims of domestic

violence in securing safe, temporary shelter and to provide assistance to

victims and their household members in linkage to supportive services,

for a term commencing 1/1/25 - 12/31/25, for an amount not to exceed

$94,906 (based on hourly rate of $58.18).

30. 110061 Social Services / Information Technology - Enter into an agreement

(DSS7000-25) with AssureCare LLC, to provide the County with use of

AssureCare’s software products, including the software applications

known as the Q Continuum System, as well as documentation, training

materials, marketing materials, product support, and enhancements and

upgrades related thereto, for the period from 1/1/25 - 12/31/25, for an

amount not-to-exceed $60,000.

31. 109969 District Attorney - Enter into a Permit Agreement with a Confidential

Permitter for the use by the District Attorney’s Office of confidential

premises, consisting of approximately 1,506 square feet, to conduct

confidential law enforcement operations, for a term commencing on

1/1/25 - 12/31/25, for a monthly Permit fee of $1,882.50, with either party

having the right to terminate upon thirty (30) days written notice.

32. 109907 Community Mental Health - Pursuant to Section 3(a)(xxi) of the

Westchester County Procurement Policy and Procedures, to exempt from

procurement an agreement with additional community mental health

services, effective 1/1/23, for an amount not-to-exceed $209,187, under

an amendment to an agreement between the County and Human

Development Services of Westchester, Inc. (“HDSW”), for which HDSW

agreed to provide, pursuant to Articles 25 and 41 of the New York State

Mental Hygiene Law, certain community mental health services, for the

period from 1/1/22 - 12/31/26, for an amount not-to-exceed $28,386,857.

33. 109918 Community Mental Health - Amend an agreement with the City of Mount

Vernon, to provide pass-through funds from the New York Opioid

Settlement Fund in the sum of $59,111, as directed by New York State

Office of Addiction Services and Supports (“OASAS”), for a term

commencing upon execution and terminating upon the distribution of the

pass-through funds, in order to increase the pass-through funds under

the agreement by $10,053, from a total sum of $59,111, to a total sum of

$69,164 and the County shall pass-through funds in the sum of $2,652

for FY 2023-2024 and pass-through funds in the sum of $7,401 for FY

2024-2025.

34. 110008 Community Mental Health - Amend an agreement with Human

Development Services of Westchester, Inc. (“HDSW”), which the County

entered into pursuant to Articles 25 and 41 of the New York State Mental

Hygiene Law, and pursuant to which HDSW was to provide certain

community mental health services, for the period from 1/1/22 - 12/31/26,

for an amount not-to-exceed $28,386,857, by, a.) modifying its scope of

work in order to add the provision of additional community mental health

services (the period from 1/1/23 - 12/31/26; b.) increasing the amount by

$209,187, to a new amount not-to-exceed $28,596,044, in order to pay

for the Additional Services; and c.) modifying its budget in order to

allocate the additional funds that will be used to pay for the Additional

Services.

35. 109984 Labs and Research - Enter into a grant agreement with the United

States Department of Justice pursuant to which the County will accept

$386,892 in federal funds for the Department to participate in the

Forensic Casework DNA Backlog Reduction Program, for the period from

10/1/24 - 9/30/26.

36. 109986 Labs and Research - Authority for the County of Westchester, acting by

and through its Department of Laboratories and Research, Division of

Forensic Toxicology, to enter into a grant agreement with the State of

New York, acting by and through its Division of Criminal Justice Services,

to participate in the Paul Coverdell Forensic Sciences Improvement Grant

Program, for a term commencing on October 1, 2024 and terminating on

September 30, 2026, in an amount not to exceed $58,159.00.

37. 109989 Labs and Research - Authority for the County of Westchester, acting by

and through the Department of Laboratories and Research, Division of

Forensic Sciences, to enter into a grant agreement with the State of New

York, acting by and through its Division of Criminal Justice Services, to

participate in the Paul Coverdell Forensic Sciences Improvement Grant

Program, for a term commencing on October 1, 2024 and terminating on

September 30, 2026, in an amount not to exceed of $58,159.00.

38. 109929 College - Amend the existing agreement with Dr. Belinda S. Miles for her

employment as President of Westchester Community College, in order to

increase Dr. Miles’ salary by 3.25% annually for years two (2) through five

(5) of the agreement, thereby increasing the total not-to-exceed amount

of the five (5) year agreement by $64,571 from $1,403,205 to

$1,467,776.

39. 109980 College - Amend a 10/10/24 Resolution to enter into an agreement with

the Brewster Central School District, in order for the College to provide

advisory services & resources in furtherance of the development of the

P-Tech program to prepare District students for high-skilled jobs in

technology & manufacturing, by adjusting the start date, from 9/1/24 -

7/1/24.

40. 110057 College - Contract No. WCC-25-672 for Health Science Building

Evacuation Pumps Replacement, Westchester Community College,

Valhalla, New York. Advertise for bids.

41. 110076 College - Enter into a license agreement with the Feinberg Group, LLC

for the College’s use of certain premises located at 193 Tarrytown Road,

White Plains, New York, to enable the College to provide its Veterinary

Technology Program clinical skills, for the period from 1/1/25 - 12/31/25,

in an amount not to exceed $16,500 with either party having the right to

terminate the agreement on 90 days’ notice.

42. 109937 DPW/Transportation - Contract No. 17-516 with J & M Heating and Air

Conditioning, Inc., Bedford Hills, NY, for Replacement of HVAC System,

Cerrato Maintenance Facility, Valhalla Campus, Valhalla, New York.

Acceptance of completed work and approval of Final Contract Amount of

$846,529.34.

43. 110010 DPW/Transportation - Amend Agreement, No. 22-907 with Savin

Engineers, P.C., a MBE firm, Pleasantville, NY, to provide for additional

engineering services in connection with Infrastructure Improvements,

Hangar C-1, Westchester County Airport, Towns of Harrison and North

Castle and Village of Rye Brook, New York. The Consultant shall provide

study services associated with this project, for the additional services

rendered in accordance with the Consultant’s proposal, Savin Engineers,

P.C., shall be paid a fee of $137,634, increasing the total maximum fee to

$510,248 and that the completion date of the agreement shall be

extended to 12/31/28. Approval of the two (2) subconsultants.

44. 110011 DPW/Transportation - Amend Agreement No. 23-934 with Perkins

Eastman Architects, D.P.C. , New York, NY, be amended to provide for

architectural/schematic design services and engineering services in

connection with the Labs and Research Facility Rehabilitation and

Upgrade, Grasslands Campus, Valhalla, New York, for a proposal fee of

$3,400,000, increasing the total maximum fee to $3,894,944 and that the

completion date of the agreement shall be extended to 12/31/30.

Approval of the seven (7) subconsultants.

45. 110043 DPW/Transportation - Amend Agreement No. 16-918 with LiRo

Engineers, Inc., Syosset, NY, to provide for engineering services in

connection with Playland Rehabilitation and Upgrades, Rye, New York.

The Consultant shall provide additional design, construction

administration, and program management services associated with this

project that is outside of the scope of work included in the existing

Agreement and for the additional services rendered in accordance with

the Consultant’s proposal, LiRo Engineers, Inc., shall be paid a fee of

$1,322,373, increasing the total maximum fee to $34,467,709.

46. 110053 DPW/Transportation - Contract No. WCA 24005 for Emergency Spill

Response Service, Westchester County Airport, Towns of Harrison, North

Castle, and Village of Rye Brook, New York. Award to the Low Bidder,

American Petroleum Equipment & Construction Co., Inc., Walden, NY, as

the primary contractor, and a backup contract with Tri-State

Environmental Services, in an aggregate amount not to exceed $100,000

per year for $300,000 for this three (3) year contract. (2 bids)