County of Westchester

Board of Acquisition and Contract

Meeting Minutes

Thursday, November 7, 2024

Roll Call

11:00 AM County Executive Conference Room

Michaelian Office Building

Mr. Kenneth W. Jenkins, Mr. Lawrence C. Soule, and Mr.

Vedat Gashi

Present:

Attendees:

Commissioner of Finance

Board of Legislators

Secretary BAC

Karin Hablow

Greg Casciato

Lisa Hochman

Dylan Tragni

Santiago Caceres

Raymond Sculky

Joan Cocciardi

Assistant Secretary BAC

Mr. Jenkins presided.

Mr. Jenkins said, “The Board of Acquisition and Contract permits in-person access to

the meeting and virtually through Webex.

For the record, has the Secretary gone to the reception area to invite any members of

the public who wish to attend today’s meeting in person to come to this conference

room?”

Mr. Sculky said, “Yes I have.”

Acquisition & Contract.

Minutes of the meeting 10/31/24 and the SEQR Review for agenda items.

R. Sculky

Mr. Jenkins moved to receive and file the foregoing minutes and SEQR review,

which were duly seconded and approved.

10985 9County Executive/Office of Tourism - Enter into a Film Permit with

ITTF, LLC to authorize ITTF, LLC to utilize locations at Playland Park in

Rye and at the Westchester County Center in White Plains, to film

scenes for a feature film entitled “BFM”, for the period from 10/2/24 -

10/7/24, for an estimated fee of $61,135.

N. Caputo

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10986 2Board of Legislators - Enter into a first amendment to a “short-form”

agreement with Aisling Irish Community Center, Inc., for the provision of

senior care, youth development, cultural and social services to individuals

and families, for a term commencing on 1/1/24 - 12/31/24, for an amount

not to exceed $30,000, in order to increase the not to exceed amount by

$20,000, to a new not to exceed amount of $50,000.

V. Gashi

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10989 3Board of Legislators - Enter into an agreement with Elizabeth Mascia

Child Care Center, Inc., pursuant to which Contractor shall provide its

child care and early childhood education after-care program, for a term

commencing retroactively on 1/1/24 - 12/31/24, in an amount not to

exceed $38,000.

V. Gashi

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10989 4Board of Legislators - Enter into an agreement with the Thomas H.

Slater Center, Inc., pursuant to which the Center shall provide the County

with services related to its Emergency Food Pantry Program, its Haitian

Resource Center, and its Youth Enrichment Program, for a term

commencing retroactively on 1/1/24 - 12/31/24, in an amount not to

exceed $77,964.

V. Gashi

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10989 5Board of Legislators - Enter into an agreement with the Westchester

Children’s Museum, for the provision of its Disconnect 2 Reconnect

Program, for the period of 1/1/24 - 12/31/24, in an amount not to exceed

$50,000.

V. Gashi

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10990 3Board of Legislators - Amend an agreement with PKF O’Connor Davies,

LLP (“PKFOD”), pursuant to which PKFOD was to provide the Board with

an analytical review of, and preliminary findings and recommendations

on, and then a final report with findings and recommendations on, the

proposed County budget, for a term from 11/10/23 - 11/9/24, in order to,

1.) extend the term by one (1) year, to a new termination date of 11/9/25,

2.) increase the amount by $176,000, to a new total amount

not-to-exceed $348,000, to pay for services during the first Option Term,

and 3.) reflect the fact that the County will have one (1) additional one (1)

year option remaining.

V. Gashi

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10990 4Board of Legislators - 1) Amend an agreement with PKF O''Connor

Davies, LLP (“PKFOD”), pursuant to which PKFOD was to provide the

Board with professional auditing services for the County’s financial

statements, including both the specific audit services previously solicited

by the County, which will include the County being entitled to six (6)

Federal ‘Uniform Guidance’ compliance audits from 1/1/24 - 12/31/24,

increasing its not-to-exceed amount by $8,000 for services provided

during the Initial Term, and 2) exercise the first option under the same

agreement, in order to extend its term by one (1) year, through 12/31/25,

for an amount not-to-exceed $560,000, for the services to be provided

during that option year.

V. Gashi

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10989 9Finance - Renew an agreement with Triad Group, LLC, pursuant to which

Triad will provide on-the-job injury/illness claim administration and case

management services, for the period from 11/1/24 - 10/31/25, to be paid

on a per-claim basis at the rates contained in Schedule “B-1”, for an

amount not-to-exceed $645,000, and reimbursement of allocated loss

adjustment expenses (ALAE) in an amount not-to-exceed $575,000, for a

total aggregate amount for this Final Option Period not-to-exceed

$1,220,000.

K. Hablow

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10977 9Information Technology - Amend a license agreement with the Bedford

Central School District (the “School District”), dated September 7, 2005,

for the use of property owned by the School District and located at Fox

Lane Road and South Bedford Road in Mount Kisco, New York (the

“Site”) for the placement of County owned radio antennas and related

equipment, as amended by the First Amendment, dated April 6, 2011, the

Second Amendment, dated March 25, 2016, and the Third Amendment

dated March 23, 2022 (collectively referred to as the “Agreement”), as

follows: (i) to modify the designated space and Facilities at the Site to be

utilized by the County for the installation, modification, operation and

maintenance of equipment at the Site, including but not limited to (i) the

installation of two (2) additional microwave dishes, (ii) the removal of two

(2) antennas, and (iii) the replacement of one (1) antenna, (ii) to permit

the installation of radio equipment utilized by the Bedford Police

Department in the County facilities at the Site, and (iii) to grant to the

County the right to trim the trees within the designated tree trimming

areas upon the County providing at least 10 days’ written notice to the

School District prior to each trimming.

M. Beirne

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10. 10991 1Information Technology - Amend the 12/27/18 Agreement No. IT-1559

with Motorola Solutions, Inc., for the replacement, expansion and

evolution of the County’s first responder and transit (Bee Line Bus) Voice

Radio Communications Systems, as amended, to (i) agree to Change

Order Nos. 28-52 as set forth below and to the amendment to the Work

for Stages 1 and 2 as set forth in Change Order Nos. 28-52; (ii) decrease

the not to exceed amount for Stages 1 and 2 by $53,957.17, bringing the

new total not to exceed amount for Stages 1 and 2 to $45,414,870.53;

and (iii) replace the budget and payment schedule in Schedule “C” of the

agreement with a new Schedule “C” which is consistent with the Change

Orders approved herein.

M. Beirne

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

11. 10991 2Information Technology / Public Safety - Amend the 10/10/24

Resolution which authorized the County to amend the agreement

(IT-1724), dated 9/29/22, with Intergraph Corporation, which does

business under the name of its Hexagon Safety, Infrastructure, &

Geospatial division (Hexagon”), to amend the scope of work to add data

conversion services and remove Query Interface to Legacy RMS

Systems, as set forth in Change Order No. 1, and increase the original

not to exceed amount of $4,687,315 by $112,553.62, for a new not to

exceed of $4,799,868.62, in order to also add the reduction in the years

2-5 maintenance costs to the County, in the amount $341,319.25 for an

overall reduction in the original not to exceed by $228,765.63, for new

total not to exceed amount of $4,458,549.37.

M. Beirne

T. Raynor

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

12. 10991 3Information Technology - Based upon the Honorable Board’s review of

the Short Environmental Assessment Form and for the reasons set forth

therein, this Board finds that there will be no significant adverse impact on

the environment from the proposed amendment to license agreement

IT-724, dated September 7, 2005, as amended by the First Amendment,

dated April 6, 2011, the Second Amendment, dated March 25, 2016, and

the Third Amendment dated March 23, 2022, for use of property owned

by the Bedford Central School District (the “School District”) and located

at Fox Lane Road and South Bedford Road in Mount Kisco, New York

(the “Site”) for the placement of County owned radio antennas and

related equipment.

M. Beirne

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

13. 10983 0Planning - Pursuant to Section 3(a)(xxi) of the Westchester County

Procurement Policy and Procedures, to exempt from procurement an

agreement with Hydroenvironmental Solutions, Inc.

B. Lopez

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

14. 10983 1Planning - Amend an agreement with Hydroenvironmental Solutions,

Inc., for the provision of a geological study of the water supply at Hilltop

Hanover Farm and Environmental Center, commencing retroactively on

12/15/23 - 12/14/24, in an amount not to exceed $34,520, in order to

extend the expiration date from 12/14/23 - 12/14/25.

B. Lopez

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

15. 10986 3Planning - Enter into an agreement with Swanderlynn T. Simpson and

Lindi Construction Group Inc., pursuant to which the Contractor will make

repairs to and for the benefit of the low and moderate-income residents of

the multi-family rental property located at 18 Roosevelt Square West in

the City of Mt. Vernon, for a term commencing on 11/15/24 - 11/14/25

and in consideration for services rendered, the County will pay the

Contractor, the total not to exceed an amount of $200,000 in Landlord

Tenant Assistance Program funding.

B. Lopez

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

16. 10986 5Planning - Enter into an agreement with Christopher R. Ribeiro & Liliana

N. Ribeiro and Altavista Lead Improvement Inc., pursuant to which the

Contractor will make repairs to and for the benefit of the low and

moderate-income residents of two units at the property located at 5

Liberty Way in the Town of Somers, for a term commencing on 11/15/24 -

11/14/25 and in consideration for services rendered, the County will pay

the Contractor, the total not to exceed an amount of $42,000 in Landlord

Tenant Assistance Program (LTAP) funding.

B. Lopez

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

17. 10986 6Planning - Pursuant to Section 3(a)(xxi) of the Westchester County

Procurement Policy and Procedures, to exempt from procurement an

agreement with Lead Professionals, Inc.

B. Lopez

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

18. 10986 7Planning - Amend an agreement with Lead Professionals, Inc. and Arran

Skinner, pursuant to which the Contractor will make repairs to the

property located at 500 Nelson Avenue in the City of Peekskill, in order to

increase the dollar amount from $53,250 to $97,775.

B. Lopez

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

19. 10990 0Planning - Pursuant to Section 3(a)(xxi) of the Westchester County

Procurement Policy and Procedures, to exempt from procurement an

agreement with Barton and Loguidice, D.P.C.

B. Lopez

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

20. 10990 1Planning - Amend an agreement between the County and Barton and

Loguidice, D.P.C., commencing retroactively on 11/1/23 - 10/31/24, in an

amount not to exceed $35,000 for floodplain management planning, in

order to extend the expiration date to 4/30/25.

B. Lopez

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

21. 10988 9Social Services - 1) Enter into a subaward agreement, (DSS3035A-24)

with Caring for the Homeless Of Peekskill Inc. (“CHOP”), pursuant to

which CHOP will be subawarded $607,635 from the funds that would be

made available to the County under the Grant Agreement, for the period

from 8/1/24 - 7/31/25, and under which agreement CHOP would be

responsible for providing two (2) transitional housing units and a minimum

of sixteen (16) rapid re-housing units, and related supportive services, for

victims of domestic violence; and 2) an agreement (DSS3035B-24) with

My Sisters’ Place, Inc. (“MSP”), pursuant to which MSP will provide the

services of a domestic violence counselor, for an amount not to exceed

$56,690, for the period from 8/1/24 - 7/31/25, under the listed terms and

conditions.

L. Townes

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

22. 10990 9Social Services - Amend each of the three (3) listed agreements for

recruitment, job training, employment, and related supportive services, for

youths ages 18 to 24, living in targeted communities in the City of Mount

Vernon, with the goal of reducing the incidence of gun violence, by, 1)

extending the term of each agreement by one (1) year, to a new

expiration date of 3/31/24, and (2) increasing the not-to- exceed amount

of each of the agreements, for a total aggregate increase of $204,999, to

pay for services during the extended term of each agreement.

L. Townes

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

23. 10989 0College - Enter into an agreement and acting by and through

Westchester Community College’s Workforce Development and

Community Education Division (“WDCE”) with Pearson, Inc. doing

business as Pearson Vue (“Pearson”), whereby the WDCE would serve

as a testing center for General Educational Development (“GED”) tests as

provided by GED Testing Service LLC and other tests, for the period

beginning 11/1/24 and continuing until terminated by either party, with

Pearson to pay the College for the administration of the tests.

B. Miles

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

24. 10989 1College - Enter into an agreement with Thompson & Bender LLC, for the

provision of full-service advertising services for Westchester Community

College, for the period 11/1/24 - 10/31/29, at a total cost not to exceed

$370,000, under the listed terms and conditions.

B. Miles

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

25. 10984 7Public Safety - 1) Enter into an agreement with New York State

STOP-DWI Foundation, Inc. pursuant to which the Foundation will

reimburse the County in an amount not-to-exceed $47,000 to run special

enforcement details that will conduct high visibility road checks, saturation

patrols, and drug recognition expert call outs, for a term commencing on

10/1/24 - 9/30/25; and 2) Enter into agreements with one or more

Westchester County municipal corporations, through their respective

police departments, to implement the provisions of the reimbursement

agreement by running special enforcement details that will conduct high

visibility road checks, saturation patrols, and drug recognition expert call

outs, for the period from 10/1/24 - 9/30/25, in a total aggregate amount

not-to-exceed $47,000.

T. Raynor

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

26. 10988 7Probation - Pursuant to Section 3(a)(xxi) of the Westchester County

Procurement Policy and Procedures, to exempt from procurement an

agreement with Francine Perretta, for the provision of providing

assistance updating and developing policies to comply with New York

State Law, Division of Criminal Justice mandates and the rules and

regulations of the Office of Probation and Correctional Alternatives,

commencing on 11/14/24 - 11/13/25, for an amount not to exceed

$20,000.

R. Pozzi

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

27. 10982 5DPW/Transportation - Contract No. 16-517 with Remus Industries/Laura

Li Industries, JV Inc., Ossining, NY, for Dam Rehabilitation, Sal J.

Prezioso Mountain Lakes Park, Town of North Salem, New York.

Acceptance of completed work and approval of Final Contract Amount of

$5,704,343.

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

28. 10982 6DPW/Transportation - Contract No. 22-505-Rev., with S&L Plumbing &

Heating Corp., White Plains, NY, for Installation of Building Management

System (BMS) and Associated Work, Department of Public Works and

Transportation Operations Facility, 35 Woods Road, Grasslands Campus,

Valhalla, New York. Acceptance of completed work and approval of Final

Contract Amount of $318,047.55.

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

29. 10987 9DPW/Transportation - Enter into Agreement No. 24-935 with the United

States Department of Energy (“USDOE”) to accept an equipment rebate

through the Energy Efficiency & Conservation Block Grant program, in an

amount not to exceed $282,250, for a performance period from 6/30/24 -

6/30/26, for the purpose of funding a portion of the County’s

implementation of its Climate Action Plan and the County is authorized to

indemnify the USDOE, as listed.

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

30. 10988 0DPW/Transportation - Contract No. WCA 24006 for Metasys System

Service and Maintenance, Westchester County Airport, Town of Harrison

and North Castle and Village of Rye Brook, New York. Advertise for bids.

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

31. 10988 1DPW/Transportation - Amend Agreement No. 19- 907 with D&B

Engineers and Architects, P.C. , White Plains, NY, in connection with

Playland Pool Rehabilitation, Playland Park, Rye, New York. The

Consultant shall provide additional design services during construction

and construction administration services associated with this project, and

for the additional services rendered, the Consultant shall be paid a fee of

$222,000, increasing the total maximum fee to $4,812,000, with the

completion date of the agreement to be extended to 12/31/29.

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

32. 10988 2DPW/Transportation - Amend Agreement No. 17-932 with LiRo

Architects + Planners, P.C. NY, NY, be amended retroactively from

12/31/22 to provide for additional engineering services in connection with

the Building Renovations, Mount Vernon District Office and Mount Vernon

District Office Annex, Mount Vernon, New York, and for the additional

services rendered in accordance with the Consultant’s proposal, LiRo

Architects + Planners, P.C., shall be paid a fee of $183,014, increasing

the total maximum fee to $723,986, with the completion date of the

agreement to be extended to 12/31/28.

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

There being no further business, the Chair declared the meeting adjourned. All

approved resolutions are on file electronically with the Board of Acquisition and

Contract.

I have reviewed the foregoing minutes and have found them to be correct as written.

Signed: Raymond Sculky, Secretary

Dated: 11/07/2024