County of Westchester

Board of Acquisition and Contract

Agenda

Thursday, September 7, 2023

11:00 AM County Executive Conference Room

Michaelian Office Building

Roll Call

Acquisition & Contract.

Minutes of the meeting 8/31/23 and the SEQR Review for agenda items.

R. Sculky

103035 County Executive/Office of Tourism - Pursuant to Section 3(a)(xxi) of

the Westchester County Procurement Policy and Procedures, to exempt

from procurement an agreement with HelmsBriscoe Performance Group,

Inc., 20875 N. 90th Place, Scottsdale, Arizona 85255, for the provision of

various tourism marketing services to promote Westchester County to

meeting planners and their attendees, for a term commencing on 8/1/23 -

7/31/24, for an amount not-to-exceed $7,350.

N. Caputo

103031

Board of Legislators - Pursuant to Section 3(a)(xxi) of the Westchester

County Procurement Policy and Procedures, to exempt from procurement

an agreement with Yonkers South Broadway District management

Association, Inc., D/B/A South Broadway BID.

V. Gashi

103032 Board of Legislators - Enter into an agreement with Yonkers South

Broadway District Management Association, Inc. D/B/A South Broadway

BID for the provision of community events in the area surrounding South

Broadway in Yonkers, for the period of 1/1/23 - 12/31/23, in an amount

not to exceed $40,660.

V. Gashi

103103 Board of Legislators - Enter into an agreement with the Northeast

STEM Starter Academy at Mt. Vernon, Inc., for which Northeast Stem will

provide its Summer STEM Camp program, for a term commencing 1/1/23

- 12/31/23, and in consideration for services rendered, Northeast STEM

shall be paid an amount not to exceed $43,752, half due and payable

upon contract execution and half due and payable on or about 10/1/23.

V. Gashi

102815 Planning - Enter into an agreement with the Town of Cortlandt, to

conduct an in kind replacement of the playground equipment and add a

walking path at the Cortlandt Waterfront Park in the Town that will benefit

the low and moderate income residents in the area, for a term

commencing on 9/1/23 - 8/30/24, for a not to exceed amount of $200,000

in Community Development Block Grant Program funding.

B. Lopez

103088 Social Services - Amend a grant agreement with the New York State

Office of Children and Family Services to accept a grant in the amount of

$120,000, for which the County will hire two full time Family Peer

Advocates to staff the Mobile Crisis Response Program, from 5/1/22 -

4/30/23, in order to: 1) extend the termination to a new termination date of

4/30/24 (DSS6044-A-22; the “First Amendment”) and; 2) enter into an

agreement with Family Ties of Westchester, Inc. for the Parent to Parent

Mobile Stabilization and Mediation Program to implement the County

work plan under the Grant, in an amount not to exceed $120,000, from

5/1/23 - 4/30/24 and, all other terms and conditions of the Grant

Agreement shall remain in full force and effect.

L. Townes

103089 Social Services - Amend an agreement with the New York State Office

of Children and Family Services, to accept a grant in the amount of

$200,000 for the hiring of essential staff to implement and operate the

County’s Mobile Crises Response Program, from 1/1/22 - 12/31/22, in

order to extend the termination date to 3/31/24. (DSS6043-A-22; the

“First Amendment”)

L. Townes

102850 Senior Programs and Services - a) Amend a resolution approved on

9/1/22 to enter into an agreement with Family Service Society of Yonkers

to provide Family Caregiver Support Services under Title III-E of the

Older Americans Act, as amended, and its implementing regulations, for

the period commencing on 5/1/22 - 12/31/22, in an amount not-to-exceed

$31,170 in federal funds in order to correct and reflect that each

additional one-year period is an Extension Term; and b) amend an

agreement with Family Service Society of Yonkers for the provision of the

aforementioned services in order to exercise the first of four additional

one-year periods in order to extend the term of the agreement, for the

period commencing retroactively on 1/1/23 - 12/31/23, in an amount

not-to-exceed $45,100 in federal funds.

M. Carpenter

102852 Senior Programs and Services - Amend grant agreements with the

State of New York, acting by and through its New York State Office for

the Aging, for the following programs: the Community Services for the

Elderly Program (“CSE”), the Expanded In-home Services for the Elderly

Program (“EISEP”), the UNMET Need Program (“UNMET NEED”), the

Wellness in Nutrition Program (“WIN”), and the Nutrition Service Incentive

Program (“NSIP”), in order to: (i) retroactively reduce the funding amount

allocated for the combined WIN/NSIP Grant Agreements from $1,301,964

to $1,182,964, in order to correct a clerical error; (ii) retroactively

increase funding under the CSE Grant Agreement by $44,951, in order to

reflect a previous funding increase thereunder, (iii) retroactively increase

funding under the CSE Grant Agreement by $197,620, under the EISEP

Grant Agreement by $19,270, under the combined WIN/NSIP Grant

Agreements by $229,813, and (iv) retroactively extend the term of the

EISEP and UNMET NEED Grant Agreements from 4/1/23 - 12/31/23.

M. Carpenter

10. 102853 Senior Programs and Services - Amend a 6/30/22 resolution to enter

into agreements with the agencies listed in Schedule “A”, to provide

homemaker and housekeeper services, with the option to provide

consumer directed in-home services, to frail, homebound County seniors

under the Expanded In-Home Services for the Elderly Program, for a

period commencing retroactive to 4/1/22 - 3/31/23, for a total aggregate

amount not-to-exceed $2,242,099.50 for all Contractors providing the

Programs, comprised of $1,681,572.50 in State funds and $560,527 in

County tax dollars, is hereby amended in order to retroactively increase

the State funds by $169,270 from $1,681,572.50 to $1,850,842.50 and

County tax dollars by $50,000 from $560,527 to $610,527, thereby

increasing the total aggregate not-to-exceed amount authorized under the

6/30/22 Resolution for all Contractors providing the Programs by

$219,270, from $2,242,099.50 to $2,461,369.50.

M. Carpenter

11. 102527 Consumers Protection - Pursuant to Section 3(a)(xxi) of the

Westchester County Procurement Policy and Procedures, to exempt from

procurement an agreement with John Gaccione to serve as a consultant

to the Office of Weight and Measures - Consumer Protection, for a term

commencing on 7/1/23 - 6/30/24, for an amount not-to-exceed $35,000,

payable at the rate of $90.00 per hour.

J. Maisano

12. 103064 Community Mental Health - Enter into a Memorandum of Understanding

with the New York State Office of Mental Health, in order to accept grant

funds in the amount of $474,418 for the period commencing retroactively

on 9/1/21 - 8/31/23, for which the Department will provide the allowable

services in support of Projects for Assistance in Transition from

Homelessness (“PATH”) for persons who are affected by mental health

disabilities and co-occurring substance abuse disorders and who are

experiencing homelessness or are at imminent risk of homelessness.

M. Orth

13. 103102 College - Enter into one or more affiliation agreements with Montefiore

Nyack Hospital, a member of the Montefiore Health System, for

supervised laboratory/clinical education for the Nursing, Respiratory,

Radiology and Paramedic Programs for a term commencing on or about

9/1/23 and continuing in full force and effect unless terminated earlier by

either party upon written notice.

B. Miles

14. 102864 Corrections - Pursuant to Section 3(a)(xxi) of the Westchester County

Procurement Policy and Procedures, to exempt from procurement an

agreement with Westchester Barber Academy, Inc., for the provision of

providing an introduction barber training program to Westchester County

Department of Correction inmates at the Department’s facilities located in

Valhalla, New York, for a term commencing on 10/1/23 - 3/31/24, for an

amount not to exceed $16,050.

J. Spano

15. 103091 District Attorney - Enter into an agreement with Allie Meizlish, Pllc for

the provision of consulting services in connection with the creation of

programs in order to improve public safety by reducing reoffending, to

connect offenders with needed services like drug treatment that will

stabilize their behavior, to create more efficient allocation of scarce law

enforcement resources that will allow the DA’s office to focus on the most

serious and harmful crimes, and to increase public trust and perceptions

of the legitimacy of government, for the period commencing on 9/14/23 -

9/13/24, in an amount not to exceed $132,000, with the County having

the sole option to extend the agreement for an additional period of one

year.

M. Rocah

16. 102943 Parks / County Executive/Ctywide Admin Svc - Amend a three-party

Cooperation and Maintenance Agreement with the State of New York,

acting by and through the Commissioner of Parks, Recreation and

Historic Preservation and the Jay Heritage Center (“JHC”), a not-for-profit

educational corporation located in Rye, New York, for the development,

management, operation, maintenance, security and administration of the

Jay Property by JHC for park and recreational uses, in order for the

County to exercise its option to renew the term of the agreement for an

additional ten (10) years term and modify some of the JHC maintenance

responsibilities.

K. O'Connor

C. Steers

17. 102806 DPW/Transportation - Enter into Agreement No. 23-928 with Mott

MacDonald NY, Inc. Tarrytown, in connection with Engineering Services

for the Rehabilitation of North Division Street/South Street (C.R. #63II)

and East Main Street/West Main Street (C.R. #25/25I), City of Peekskill,

New York. The Consultant shall provide design and construction

administration services associated with this project, for a total

compensation of $531,500 and that the agreement shall commence upon

the Consultant's receipt of written notice from the Commissioner of Public

Works and Transportation or his designee and that the completion date

shall be 12/31/28. Approval of Advance Testing Company, Inc.,

Campbell Hall, NY; AWP Safety, North Canton, Ohio; and JPCL

Engineering LLC, an MBE and WBE firm, Hillsboro Township, NJ, as

subconsultants.

H. Greechan

18. 102828 DPW/Transportation - Contract No. 14-530 with ECCO III Enterprises,

Inc., Yonkers, for Pump Station Upgrades, North Yonkers Pump Station,

Yonkers, New York. Acceptance of completed work and approval of Final

Contract Amount of $8,815,579.

H. Greechan

19. 102830 DPW/Transportation - Enter into a Grant Agreement with the State of

New York Governor’s Traffic Safety Committee for Westchester’s

Plan4Safety Community Awareness Program, whereby the County will

receive $206,847, for the period 10/1/23 - 9/30/24 to conduct the

sixteenth phase of the project, including without limitation traffic safety

programs, such as, occupant restraint safety, safe driving,

bicycle/pedestrian safety and traffic injury prevention. (Agreement No.

23-931)

H. Greechan

20. 102933 DPW/Transportation - Contract No. 22-507 with Sun-Dance Energy

Contractors, Inc. d/b/a Markley Mechanical for Warehouse Ventilation

and Associated Work, 450 Saw Mill River Road, Ardsley, New York.

Approval of Automated Control Logic Inc., Thornwood, NY, as a

subcontractor.

H. Greechan

21. 103037 DPW/Transportation - Pursuant to Section 3(a)(xxi) of the Westchester

County Procurement Policy and Procedures, to exempt from procurement

an agreement with Arcadis, A California Partnership, which was formerly

known as IBI Group, a California Partnership. (Agreement No.

DOTCAP01-22)

H. Greechan

22. 103038 DPW/Transportation - Amend Agreement No. DOTCAP01-22 with

Arcadis, a California Partnership, which was formerly known as IBI, a

California Partnership, pursuant to which Arcadis was to provide

consulting services for the development of a system-wide operational

technology systems upgrade for the Department of Public Works and

Transportation, from 1/1/22 - 12/31/26, for an amount not-to-exceed

$84,300, by, a) increasing the amount by $19,700, to an amount

not-to-exceed $104,000, in order to pay for additional hourly services, and

b) modifying its budget in order to allocate the additional costs.

H. Greechan

23. 103077 DPW/Transportation - Amend Agreement No. DOTCAP06-02A with

Conduent Transport Solutions, Inc., for the implementation of a

computer-aided dispatch and automatic vehicle location system for the

County’s Bee-Line Bus System, in order to extend the term from 8/6/23 -

8/7/24, to continue supporting the system, and increase the fee by

$439,939, to a new amount not to exceed $14,816,177.21.

H. Greechan

24. 103074 DPW/Transportation - To obtain a proposal and to negotiate a fee with

Hazen and Sawyer, D.P.C., 1 North Lexington Avenue, Suite 1525, White

Plains, New York 10601, for engineering services for the Replacement of

Tarrytown Forcemain (Phase II) and Route 119 Gravity Sewer, Saw Mill

Sanitary Sewer District, Villages of Tarrytown and Elmsford, New York.

(Agreement No. 23-932)

H. Greechan

25. 103075 DPW/Transportation - Contract No. 22-504 for Annex Courtroom Door

Replacement and Air Return Modification, Richard J. Daronco

Westchester County Courthouse, 111 Dr. Martin Luther King, Jr.

Boulevard, White Plains, New York. Advertise for bids.

H. Greechan