County of Westchester  
Board of Acquisition and Contract  
Meeting Minutes  
Thursday, September 7, 2023  
Roll Call  
11:00 AM County Executive Conference Room  
Michaelian Office Building  
Mr. Kenneth W. Jenkins, Mr. Lawrence C. Soule, and Mr.  
Vedat Gashi  
Present:  
Attendees:  
Deputy Commissioner of Finance  
Board of Legislators  
Board of Legislators  
Cesar Vargas  
Greg Casciato  
Lisa Hochman  
Dylan Tragni  
Board of Legislators  
Secretary BAC  
Assistant Secretary BAC  
Raymond Sculky  
Joan Cocciardi  
Mr. Jenkins presided.  
Mr. Jenkins said, “The Board of Acquisition and Contract permits in-person access to  
the meeting and virtually through Webex.  
For the record, has the Secretary gone to the reception area to invite any members of  
the public who wish to attend today’s meeting in person to come to this conference  
room?”  
Mr. Sculky said, “Yes I have.”  
Acquisition & Contract.  
Minutes of the meeting 8/31/23 and the SEQR Review for agenda items.  
R. Sculky  
Mr. Jenkins moved to receive and file the foregoing minutes and SEQR review,  
which were duly seconded and approved.  
1.  
103035County Executive/Office of Tourism - Pursuant to Section 3(a)(xxi) of  
the Westchester County Procurement Policy and Procedures, to exempt  
from procurement an agreement with HelmsBriscoe Performance Group,  
Inc., 20875 N. 90th Place, Scottsdale, Arizona 85255, for the provision of  
various tourism marketing services to promote Westchester County to  
meeting planners and their attendees, for a term commencing on 8/1/23 -  
7/31/24, for an amount not-to-exceed $7,350.  
N. Caputo  
Mr. Jenkins moved the Resolution, which was duly seconded and  
unanimously approved.  
2.  
3.  
103031  
Board of Legislators - Pursuant to Section 3(a)(xxi) of the Westchester  
County Procurement Policy and Procedures, to exempt from procurement  
an agreement with Yonkers South Broadway District management  
Association, Inc., D/B/A South Broadway BID.  
V. Gashi  
Mr. Jenkins moved the Resolution, which was duly seconded and  
unanimously approved.  
103032Board of Legislators - Enter into an agreement with Yonkers South  
Broadway District Management Association, Inc. D/B/A South Broadway  
BID for the provision of community events in the area surrounding South  
Broadway in Yonkers, for the period of 1/1/23 - 12/31/23, in an amount  
not to exceed $40,660.  
V. Gashi  
Mr. Jenkins moved the Resolution, which was duly seconded and  
unanimously approved.  
4.  
103103Board of Legislators - Enter into an agreement with the Northeast  
STEM Starter Academy at Mt. Vernon, Inc., for which Northeast Stem will  
provide its Summer STEM Camp program, for a term commencing 1/1/23  
- 12/31/23, and in consideration for services rendered, Northeast STEM  
shall be paid an amount not to exceed $43,752, half due and payable  
upon contract execution and half due and payable on or about 10/1/23.  
V. Gashi  
Mr. Jenkins moved the Resolution, which was duly seconded and  
unanimously approved.  
5.  
102815Planning - Enter into an agreement with the Town of Cortlandt, to  
conduct an in kind replacement of the playground equipment and add a  
walking path at the Cortlandt Waterfront Park in the Town that will benefit  
the low and moderate income residents in the area, for a term  
commencing on 9/1/23 - 8/30/24, for a not to exceed amount of $200,000  
in Community Development Block Grant Program funding.  
B. Lopez  
Mr. Jenkins moved the Resolution, which was duly seconded and  
unanimously approved.  
6.  
103088Social Services - Amend a grant agreement with the New York State  
Office of Children and Family Services to accept a grant in the amount of  
$120,000, for which the County will hire two full time Family Peer  
Advocates to staff the Mobile Crisis Response Program, from 5/1/22 -  
4/30/23, in order to: 1) extend the termination to a new termination date of  
4/30/24 (DSS6044-A-22; the “First Amendment”) and; 2) enter into an  
agreement with Family Ties of Westchester, Inc. for the Parent to Parent  
Mobile Stabilization and Mediation Program to implement the County  
work plan under the Grant, in an amount not to exceed $120,000, from  
5/1/23 - 4/30/24 and, all other terms and conditions of the Grant  
Agreement shall remain in full force and effect.  
L. Townes  
Mr. Jenkins moved the Resolution, which was duly seconded and  
unanimously approved.  
7.  
103089Social Services - Amend an agreement with the New York State Office  
of Children and Family Services, to accept a grant in the amount of  
$200,000 for the hiring of essential staff to implement and operate the  
County’s Mobile Crises Response Program, from 1/1/22 - 12/31/22, in  
order to extend the termination date to 3/31/24. (DSS6043-A-22; the  
“First Amendment”)  
L. Townes  
Mr. Jenkins moved the Resolution, which was duly seconded and  
unanimously approved.  
8.  
102850Senior Programs and Services - a) Amend a resolution approved on  
9/1/22 to enter into an agreement with Family Service Society of Yonkers  
to provide Family Caregiver Support Services under Title III-E of the  
Older Americans Act, as amended, and its implementing regulations, for  
the period commencing on 5/1/22 - 12/31/22, in an amount not-to-exceed  
$31,170 in federal funds in order to correct and reflect that each  
additional one-year period is an Extension Term; and b) amend an  
agreement with Family Service Society of Yonkers for the provision of the  
aforementioned services in order to exercise the first of four additional  
one-year periods in order to extend the term of the agreement, for the  
period commencing retroactively on 1/1/23 - 12/31/23, in an amount  
not-to-exceed $45,100 in federal funds.  
M. Carpenter  
Mr. Jenkins moved the Resolution, which was duly seconded and  
unanimously approved.  
9.  
102852Senior Programs and Services - Amend grant agreements with the  
State of New York, acting by and through its New York State Office for  
the Aging, for the following programs: the Community Services for the  
Elderly Program (“CSE”), the Expanded In-home Services for the Elderly  
Program (“EISEP”), the UNMET Need Program (“UNMET NEED”), the  
Wellness in Nutrition Program (“WIN”), and the Nutrition Service Incentive  
Program (“NSIP”), in order to: (i) retroactively reduce the funding amount  
allocated for the combined WIN/NSIP Grant Agreements from $1,301,964  
to $1,182,964, in order to correct a clerical error; (ii) retroactively increase  
funding under the CSE Grant Agreement by $44,951, in order to reflect a  
previous funding increase thereunder, (iii) retroactively increase funding  
under the CSE Grant Agreement by $197,620, under the EISEP Grant  
Agreement by $19,270, under the combined WIN/NSIP Grant  
Agreements by $229,813, and (iv) retroactively extend the term of the  
EISEP and UNMET NEED Grant Agreements from 4/1/23 - 12/31/23.  
M. Carpenter  
Mr. Jenkins moved the Resolution, which was duly seconded and  
unanimously approved.  
10. 102853Senior Programs and Services - Amend a 6/30/22 resolution to enter  
into agreements with the agencies listed in Schedule “A”, to provide  
homemaker and housekeeper services, with the option to provide  
consumer directed in-home services, to frail, homebound County seniors  
under the Expanded In-Home Services for the Elderly Program, for a  
period commencing retroactive to 4/1/22 - 3/31/23, for a total aggregate  
amount not-to-exceed $2,242,099.50 for all Contractors providing the  
Programs, comprised of $1,681,572.50 in State funds and $560,527 in  
County tax dollars, is hereby amended in order to retroactively increase  
the State funds by $169,270 from $1,681,572.50 to $1,850,842.50 and  
County tax dollars by $50,000 from $560,527 to $610,527, thereby  
increasing the total aggregate not-to-exceed amount authorized under the  
6/30/22 Resolution for all Contractors providing the Programs by  
$219,270, from $2,242,099.50 to $2,461,369.50.  
M. Carpenter  
Mr. Jenkins moved the Resolution, which was duly seconded and  
unanimously approved.  
11. 102527Consumers Protection - Pursuant to Section 3(a)(xxi) of the  
Westchester County Procurement Policy and Procedures, to exempt from  
procurement an agreement with John Gaccione to serve as a consultant  
to the Office of Weight and Measures - Consumer Protection, for a term  
commencing on 7/1/23 - 6/30/24, for an amount not-to-exceed $35,000,  
payable at the rate of $90.00 per hour.  
J. Maisano  
Mr. Jenkins moved the Resolution, which was duly seconded and  
unanimously approved.  
12. 103064Community Mental Health - Enter into a Memorandum of Understanding  
with the New York State Office of Mental Health, in order to accept grant  
funds in the amount of $474,418 for the period commencing retroactively  
on 9/1/21 - 8/31/23, for which the Department will provide the allowable  
services in support of Projects for Assistance in Transition from  
Homelessness (“PATH”) for persons who are affected by mental health  
disabilities and co-occurring substance abuse disorders and who are  
experiencing homelessness or are at imminent risk of homelessness.  
M. Orth  
Mr. Jenkins moved the Resolution, which was duly seconded and  
unanimously approved.  
13. 103102College - Enter into one or more affiliation agreements with Montefiore  
Nyack Hospital, a member of the Montefiore Health System, for  
supervised laboratory/clinical education for the Nursing, Respiratory,  
Radiology and Paramedic Programs for a term commencing on or about  
9/1/23 and continuing in full force and effect unless terminated earlier by  
either party upon written notice.  
B. Miles  
Mr. Jenkins moved the Resolution, which was duly seconded and  
unanimously approved.  
14. 102864Corrections - Pursuant to Section 3(a)(xxi) of the Westchester County  
Procurement Policy and Procedures, to exempt from procurement an  
agreement with Westchester Barber Academy, Inc., for the provision of  
providing an introduction barber training program to Westchester County  
Department of Correction inmates at the Department’s facilities located in  
Valhalla, New York, for a term commencing on 10/1/23 - 3/31/24, for an  
amount not to exceed $16,050.  
J. Spano  
Mr. Jenkins moved the Resolution, which was duly seconded and  
unanimously approved.  
15. 103091District Attorney - Enter into an agreement with Allie Meizlish, Pllc for  
the provision of consulting services in connection with the creation of  
programs in order to improve public safety by reducing reoffending, to  
connect offenders with needed services like drug treatment that will  
stabilize their behavior, to create more efficient allocation of scarce law  
enforcement resources that will allow the DA’s office to focus on the most  
serious and harmful crimes, and to increase public trust and perceptions  
of the legitimacy of government, for the period commencing on 9/14/23 -  
9/13/24, in an amount not to exceed $132,000, with the County having  
the sole option to extend the agreement for an additional period of one  
year.  
M. Rocah  
Mr. Jenkins moved the Resolution, which was duly seconded and  
unanimously approved.  
16. 102943Parks / County Executive/Ctywide Admin Svc - Amend a three-party  
Cooperation and Maintenance Agreement with the State of New York,  
acting by and through the Commissioner of Parks, Recreation and  
Historic Preservation and the Jay Heritage Center (“JHC”), a not-for-profit  
educational corporation located in Rye, New York, for the development,  
management, operation, maintenance, security and administration of the  
Jay Property by JHC for park and recreational uses, in order for the  
County to exercise its option to renew the term of the agreement for an  
additional ten (10) years term and modify some of the JHC maintenance  
responsibilities.  
K. O'Connor  
C. Steers  
Mr. Jenkins moved the Resolution, which was duly seconded and  
unanimously approved.  
17. 102806DPW/Transportation - Enter into Agreement No. 23-928 with Mott  
MacDonald NY, Inc. Tarrytown, in connection with Engineering Services  
for the Rehabilitation of North Division Street/South Street (C.R. #63II)  
and East Main Street/West Main Street (C.R. #25/25I), City of Peekskill,  
New York. The Consultant shall provide design and construction  
administration services associated with this project, for a total  
compensation of $531,500 and that the agreement shall commence upon  
the Consultant's receipt of written notice from the Commissioner of Public  
Works and Transportation or his designee and that the completion date  
shall be 12/31/28. Approval of Advance Testing Company, Inc.,  
Campbell Hall, NY; AWP Safety, North Canton, Ohio; and JPCL  
Engineering LLC, an MBE and WBE firm, Hillsboro Township, NJ, as  
subconsultants.  
H. Greechan  
Mr. Jenkins moved the Resolution, which was duly seconded and  
unanimously approved.  
18. 102828DPW/Transportation - Contract No. 14-530 with ECCO III Enterprises,  
Inc., Yonkers, for Pump Station Upgrades, North Yonkers Pump Station,  
Yonkers, New York. Acceptance of completed work and approval of Final  
Contract Amount of $8,815,579.  
H. Greechan  
Mr. Jenkins moved the Resolution, which was duly seconded and  
unanimously approved.  
19. 102830DPW/Transportation - Enter into a Grant Agreement with the State of  
New York Governor’s Traffic Safety Committee for Westchester’s  
Plan4Safety Community Awareness Program, whereby the County will  
receive $206,847, for the period 10/1/23 - 9/30/24 to conduct the  
sixteenth phase of the project, including without limitation traffic safety  
programs, such as, occupant restraint safety, safe driving,  
bicycle/pedestrian safety and traffic injury prevention. (Agreement No.  
23-931)  
H. Greechan  
Mr. Jenkins moved the Resolution, which was duly seconded and  
unanimously approved.  
20. 102933DPW/Transportation - Contract No. 22-507 with Sun-Dance Energy  
Contractors, Inc. d/b/a Markley Mechanical for Warehouse Ventilation  
and Associated Work, 450 Saw Mill River Road, Ardsley, New York.  
Approval of Automated Control Logic Inc., Thornwood, NY, as a  
subcontractor.  
H. Greechan  
Mr. Jenkins moved the Resolution, which was duly seconded and  
unanimously approved.  
21. 103037DPW/Transportation - Pursuant to Section 3(a)(xxi) of the Westchester  
County Procurement Policy and Procedures, to exempt from procurement  
an agreement with Arcadis, A California Partnership, which was formerly  
known as IBI Group, a California Partnership. (Agreement No.  
DOTCAP01-22)  
H. Greechan  
Mr. Jenkins moved the Resolution, which was duly seconded and  
unanimously approved.  
22. 103038DPW/Transportation - Amend Agreement No. DOTCAP01-22 with  
Arcadis, a California Partnership, which was formerly known as IBI, a  
California Partnership, pursuant to which Arcadis was to provide  
consulting services for the development of a system-wide operational  
technology systems upgrade for the Department of Public Works and  
Transportation, from 1/1/22 - 12/31/26, for an amount not-to-exceed  
$84,300, by, a) increasing the amount by $19,700, to an amount  
not-to-exceed $104,000, in order to pay for additional hourly services, and  
b) modifying its budget in order to allocate the additional costs.  
H. Greechan  
Mr. Jenkins moved the Resolution, which was duly seconded and  
unanimously approved.  
23. 103077DPW/Transportation - Amend Agreement No. DOTCAP06-02A with  
Conduent Transport Solutions, Inc., for the implementation of a  
computer-aided dispatch and automatic vehicle location system for the  
County’s Bee-Line Bus System, in order to extend the term from 8/6/23 -  
8/7/24, to continue supporting the system, and increase the fee by  
$439,939, to a new amount not to exceed $14,816,177.21.  
H. Greechan  
Mr. Jenkins moved the Resolution, which was duly seconded and  
unanimously approved.  
24. 103074DPW/Transportation - To obtain a proposal and to negotiate a fee with  
Hazen and Sawyer, D.P.C., 1 North Lexington Avenue, Suite 1525, White  
Plains, New York 10601, for engineering services for the Replacement of  
Tarrytown Forcemain (Phase II) and Route 119 Gravity Sewer, Saw Mill  
Sanitary Sewer District, Villages of Tarrytown and Elmsford, New York.  
(Agreement No. 23-932)  
H. Greechan  
Mr. Jenkins moved the Resolution, which was duly seconded and  
unanimously approved.  
25. 103075DPW/Transportation - Contract No. 22-504 for Annex Courtroom Door  
Replacement and Air Return Modification, Richard J. Daronco  
Westchester County Courthouse, 111 Dr. Martin Luther King, Jr.  
Boulevard, White Plains, New York. Advertise for bids.  
H. Greechan  
Mr. Jenkins moved the Resolution, which was duly seconded and  
unanimously approved.  
There being no further business, the Chair declared the meeting adjourned. All  
approved resolutions are on file electronically with the Board of Acquisition and  
Contract.  
I have reviewed the foregoing minutes and have found them to be correct as written.  
Signed: Raymond Sculky, Secretary  
Dated:09/07/2023