County of Westchester

Board of Acquisition and Contract

Agenda

Thursday, May 29, 2025

Roll Call

11:00 AM County Executive Conference Room

Michaelian Office Building

Acquisition & Contract.

Minutes of the meeting 5/22/25 and the SEQR Review for agenda items.

R. Sculky

111077 County Executive/Office of Economic Development - Enter into an

agreement with Martinelli Holdings, LLC d/b/a Today Media Custom

Communications, pursuant to which Today Media will provide advertising,

inserts and sponsorship of events to promote Westchester County to

businesses, for a term commencing retroactively on 1/1/25 - 12/31/25, for

an amount not-to-exceed $48,206.

B. Gibbons

111073 County Executive/Office of Tourism - Enter into an agreement with

Kleer Creative, Inc. (“Kleer”), pursuant to which Kleer will provide

multimedia marketing and website content development, that includes

creating and developing a new comprehensive special web section on

www.visitwestchesterny.com, dedicated to the history and heritage

connected with the 250th anniversary of the Revolutionary War in our

region, for a term commencing on 3/15/25 - 12/31/26, for a total amount

not-to exceed $117,000, with an option, exercisable by the County, to

increase the not-to-exceed amount to $127,500 for potential additional

digital media.

N. Caputo

111074 County Executive/Office of Tourism - Enter into an agreement with

Events By Chereese, Inc., d/b/a Events to Remember (“Events”),

pursuant to which Events will provide special event planning and

management services for two major outdoor events planned by the

County to commemorate the 250th Anniversary of the Revolutionary War,

for a term commencing retroactive to 3/15/25 - 12/31/26, for an amount

not-to-exceed $103,100 for each event, for a total aggregate amount

not-to-exceed of $206,200.

N. Caputo

111014 County Executive/Youth Bureau - Enter into an agreement with Ujamaa

Community Development Corporation (“UCDC”), for the provision of

UCDC operating its Grace Afterschool Program, for a term commencing

retroactively on 1/1/25 - 12/31/25, in an amount not to exceed $47,380.

E. McFadden

111176 Board of Legislators - Pursuant to Section 3(a)(xxi) of the Westchester

County Procurement Policy and Procedures, to exempt from procurement

an agreement with Volunteer Service Bureau of Westchester, Inc., d/b/a

Volunteer New York! for the implementation of a new “Emerging

Nonprofits Capacity Building” pilot program, for a term from 1/1/25 -

12/31/25, in an amount not-to-exceed $15,000.

V. Gashi

111127 Information Technology - Amend Agreement No. IT-1559 with Motorola

Solutions, Inc., dated 12/27/18, for the replacement, expansion and

evolution of the County’s first responder and transit (Bee Line Bus) Voice

Radio Communications Systems, as amended, to agree to (i) Change

Order Nos. 53-56 as set forth below and to the amendment to the Work

for Stages 1 and 2 as set forth in Change Order Nos. 53-56; (ii) an

increase in the not to exceed amount for Stages 1 and 2 by $115,091.93

bringing the new total not to exceed amount for Stages 1 and 2 to

$45,529,962.41; and (iii) the replacement of the budget and payment

schedule in Schedule “C” of the Agreement with a new Schedule “C”

which is consistent with the Change Orders approved herein. Approval of

the four (4) listed subcontractors to perform work under the agreement.

M. Beirne

111145 Information Technology - Enter into Sublicense Agreement No. IT-1831

with the Town of Bedford to authorize the Town to utilize space in the

County’s radio equipment shelter on the Bedford Central School District’s

Fox Lane campus in Bedford for the installation, operation and

maintenance of radio equipment and appurtenant equipment, for a

sublicense fee of $1.00 each per year, which sublicense shall run for a

term of five (5) years from execution, unless sooner terminated.

M. Beirne

111143 County Attorney - Settle the lawsuit of M.R., an infant, by her mother

and natural guardian, Rita Rabadi against County of Westchester, City of

Rye, Standard Amusements LLC, United Parks Holdings LLC, Dragon

Partners, LLC and Rye Playland a/k/a Playland Amusement Park in the

amount of $135,000.

J. Nonna

111157 County Attorney - Compromise the County of Westchester’s right to be

reimbursed for health care and wage benefits paid or owing to or on

behalf of a County employee, identified as “A.B.”, from a settlement of his

legal claim against several third parties; and that the County’s

reimbursement is $7,233.97, representing a 35.05% reduction of its lien,

with full reservation of the County’s right to set off A.B.’s net recovery

against any future compensation in accordance with the provisions of

New York State Workers’ Compensation Law.

J. Nonna

10. 111150 Planning - Amend certain Loan Documents with the agreement dated

2/28/25 with Lifting Up Westchester, Inc., in order to modify certain loan

provisions, (as listed below) in connection with the construction of 14

affordable rental housing units that affirmatively further fair housing by

Lifting Up Westchester, Inc. located at 98 Washington Avenue, in the

Village of Pleasantville, in order to 1.) allow for the County, at its sole

option, to forgive the repayment of the loan at the end of the thirty (30)

year loan term; 2.) change the current interest calculation for the loan

from 1% compounded annually to a simple annual interest calculation of

1%; 3.) allow for the establishment of a capital and operating account to

assist with future capital and operating needs in an amount of $300,000

which represents the amount of County funds that were advanced at

closing and held in escrow pending a determination of the construction

costs of the Development, which funds are now anticipated to be

released by the escrow agent; and 4.) change the requirements for the

four units that were anticipated to be available for households earning up

to 60% of AMI and marketed through the County’s approved marketing

plan, to be now available to households that are homeless and have an

income at or below fifty (50%) percent of AMI, with priority given to those

who are employed full time so that the requirements are the same for all

fourteen (14) units.

B. Lopez

11. 111151 Planning - Amend a 11/27/24 Resolution to enter into a loan agreement

with Verus Development LLC, its successors and/or assigns, or any entity

created to carry out and fund the purposes of the proposed transaction, in

an amount not to exceed $5,250,000 in loan funds from the County

Housing Flex Fund (“HFF”) Program (“HFF Loan”), is hereby amended in

order to change the length of the loan term to meet the requirements of

the permanent lender from 33 years and nine months including a

two-year and nine month construction period to 37.75 years including a

two-year and nine month construction period maturing on March 30,

2063.

B. Lopez

12. 111152 Planning - Amend a 12/5/24 Resolution to enter into a loan agreement

with the White Plains Housing Authority and Trinity Financial, Inc., its

successors and/or assigns, or any entity created to carry out and fund the

purposes of the proposed transaction, in an amount not to exceed

$11,840,000 in loan funds from the County Housing Flex Fund (“HFF”)

Program (“HFF Loan”), is hereby amended in order to change the length

of the loan term to meet the requirements of the permanent lender from

33 years and six months including a three-year and six month

construction period to 43.5 years including a three-year and six month

construction period maturing on January 31, 2069.

B. Lopez

13. 111168 Planning / County Executive/Ctywide Admin Svc - Amend a 4/3/25

Resolution to, inter alia, enter into a loan agreement and other loan

documents with Qwest Towers, LLC., its successors and/or assigns, or

any entity created to carry out the purposes of the proposed transaction,

whereby the County will loan the Developer an amount not to exceed

$13,412,811 in loan funds from the County Affordable Housing

Investment Fund, also known as the County Housing Flex Fund Program,

for the purpose of constructing 229 affordable rental units that will

affirmatively further fair housing at 1, 7-11, 25, 29 and 33 North

MacQuesten Parkway, Mount Vernon, New York, is amended in order to

modify the length of the loan term to meet the requirements of the

permanent lender, from thirty-three (33) years, including a three (3) year

construction period, to thirty-eight (38) years, including a three (3) year

construction period.

B. Lopez

C. Steers

14. 111169 Planning - Enter into an agreement with the Providence House, Inc.,

pursuant to which the Providence House, Inc., will renovate their current

family shelter at 89 Sickles Ave. New Rochelle, NY, by improving its

structural safety, water management, and overall security beginning

6/2/25 - 6/1/26, that in consideration for said purchase, the County shall

pay Providence House, Inc., an amount not to exceed $161,475 of

Emergency Solutions Grant funding.

B. Lopez

15. 111156 Social Services - Renew an agreement with the Westchester Institute for

Human Development (“WIHD”) for the provision of pediatric medical

services to children placed in DSS foster care, by 1) extending the

contract term from 4/1/25 - 3/31/26; and 2) increasing the not-to-exceed

amount thereunder by an additional $530,065 (DSS6044-B-23), to

compensate WIHD for services rendered during the renewal term, under

the listed terms and conditions.

L. Townes

16. 111149 Health - Amend an agreement with the New York State Department of

Health (“NYSDOH”) to accept additional funding for the Special

Supplemental Nutrition Program for Women, Infants & Children (“WIC”)

grant Program, for the period commencing on 10/1/23 - 9/30/28, in a total

amount not-to-exceed $15,206,000, by increasing the funding in the third

period of 10/1/25 - 9/30/26, in the amount not-to-exceed $195,981, for a

new five-year total amount not-to-exceed $15,401,981.

S. Amler

17. 111198 Health - 1) Enter into a three-party Lead Remediation Agreement with

29-31 South 2nd Ave LLC, the Participant and Lead Professionals, Inc.,

the Contractor, pursuant to which the Contractor will perform lead

remediation services on Participant’s property located at 31 South 2nd

Avenue, Apt. 18B, Mount Vernon, New York 10550 in accordance the

New York State Leading in Lead Prevention Pilot Program, for the period

upon execution of the agreement between all parties through 3/31/26 in

an amount not-to-exceed $40,000; and 2) enter into a Local Program

Administrator Agreement with the Participant, pursuant to which the

County will provide an amount not-to-exceed $40,000 to assist the

Participant with the direct costs of lead remediation to be performed on

Participant’s property, as well as any eligible related costs, including

tenant relocation costs, in exchange for which the Participant will execute

a Declaration of Interest which will be secured as a recorded lien on the

property and that the term of the LPA will commence upon execution of

the LPA by both parties and will continue for a period of five (5) years

thereafter, or until the term of the DOI expires, whichever is later.

S. Amler

18. 111200 Health - Amend a 4/3/25 Resolution which, inter alia, authorized a

three-party Lead Remediation Agreement with 48-52 South 2nd Avenue

LLC, the Participant, and Altavista Lead Improvement Inc., the

Contractor, pursuant to which the Contractor would perform lead

remediation services on Participant’s property located at 52 South

Second Avenue, Apt 3C, Mount Vernon, NY 10550 in accordance the

New York State Leading in Lead Prevention Pilot Program, for the period

commencing upon execution of the agreement between all parties and

continuing through 3/31/26, in an amount not-to-exceed $49,850, in order

to: (i) increase the amount authorized thereunder by an additional

$37,000, for a new not to exceed amount of $86,850; and (ii) change the

Contractor from Altavista Lead Improvement Inc., to Lead Professionals,

Inc.

S. Amler

19. 111113 College - Enter into an agreement with The Bristal Assisted Living at

Armonk to provide educational programs to residents of the Company, for

a term commencing on or about 6/1/25 - 7/7/25, for 6 weeks sessions

from 2:00 - 3:30 PM, where the company shall pay the College $2,000.

B. Miles

20. 111172 Probation - Pursuant to Section 3(a)(xxi) of the Westchester County

Procurement Policy and Procedures, to exempt from procurement an

agreement with Satellite Tracking of People, LLC.

R. Pozzi

21. 111175 Probation - Amend an agreement with Satellite Tracking of People, LLC

(“STOP”) in the original amount of $73,000 for the provision of electronic

monitoring services used in the supervision and tracking of individuals

under the supervision of the Department, for a term commencing on

3/1/20 - 2/28/21, as subsequently amended, in order to extend the term of

the agreement for one year, commencing retroactively on 3/1/25 - 2/28/26

and to increase the not-to-exceed amount of the agreement by $87,600

for services rendered during the extended one year term of the

agreement, for a total amount not-to-exceed $504,200.

R. Pozzi

22. 111162 Parks - Pursuant to Section 3(a)(xxi) of the Westchester County

Procurement Policy and Procedures, to exempt from procurement an

agreement with the Westchester Parks Foundation, Inc.

K. O'Connor

23. 111164 Parks - Enter into an agreement with the Westchester Parks Foundation,

Inc., for the Foundation’s provision of cultural, educational, leisure time

and other programs and activities on behalf of the County’s Department

of Parks, Recreation and Conservation and for a license for the

Foundation to use and operate the Ropes Course at the County’s Sal J.

Prezioso Mountain Lakes Park, in North Salem, New York, in an amount

not to exceed $375,000, for the period of 5/1/25 - 4/30/30, with the

County having the sole option to renew the agreement for an additional

five (5) year term.

K. O'Connor

24. 111146 DPW/Transportation - Enter into Contract No. DOTOP05-25 with the

New York State Industries for the Disabled, Inc. (“NYSID”) as a preferred

source to provide janitorial services at the White Plains Bus Terminal

located at 85 North Lexington Avenue, White Plains, New York, for a term

from 5/1/25 - 4/30/30, for an amount not to exceed $1,060,399. Approval

of Jawonio, Inc., New City, NY, as a subcontractor.

H. Greechan

25. 111147 DPW/Transportation - Contract No. WCA-25005 for Street Sweeping,

Westchester County Airport, Towns of Harrison and North Castle and

Village of Rye Brook, New York. Advertise for bids.

H. Greechan

26. 111167 DPW/Transportation - Contract No. 22-530 with Forge Signworks LLC,

for Signage and Wayfinding Improvements, Grassland Campus, Valhalla,

New York. Approval of Dennis Adams Contracting, Inc., Hawthorne, NY,

as a subcontractor.

H. Greechan