County of Westchester

Board of Acquisition and Contract

Meeting Minutes

Thursday, September 5, 2024

Roll Call

11:00 AM County Executive Conference Room

Michaelian Office Building

Mr. Kenneth W. Jenkins, Mr. Lawrence C. Soule, and Mr.

Vedat Gashi

Present:

Attendees:

Commissioner of Finance

Associate Chief Deputy County Attorney

Board of Legislators

Secretary BAC

Karin Hablow

Tami Altschiller

Lisa Hochman

Santiago Caceres

Raymond Sculky

Joan Cocciardi

Assistant Secretary BAC

Mr. Jenkins presided.

Mr. Jenkins said, “The Board of Acquisition and Contract permits in-person

access to the meeting and virtually through Webex.

For the record, has the Secretary gone to the reception area to invite any

members of the public who wish to attend today’s meeting in person to

come to this conference room?”

Mr. Sculky replied, “Yes I have.”

Acquisition & Contract.

Minutes of the meeting 8/29/24 and the SEQR Review for agenda items.

R. Sculky

Mr. Jenkins moved to receive and file the foregoing minutes and SEQR review,

which were duly seconded and approved.

10966 9County Executive - Amend an agreement with ArtsWestchester, Inc.,

pursuant to which ArtsWestchester will manage and provide the County’s

cultural services, including the Art$W Challenge matching program,

manage a countywide arts-in-education program, provide marketing and

information services informing County residents and visitors of the

numerous arts opportunities available throughout the County, make free

and low-cost space available at the Arts Exchange Building, and develop

and implement countywide cultural initiatives, for a term commencing on

1/1/24 - 12/31/24, for an amount not-to-exceed exceed $3,110,664, in

order to increase the not-to-exceed amount by $40,000, to a new amount

not to exceed $3,150,664.

G. Latimer

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10969 8County Executive - Amend an agreement with Sustainable Westchester,

Inc., to develop and launch a Clean Energy Workforce Development

program for the Westchester County Office of Economic Development to

continue the work of the Clean Energy Accelerator, create climate

training, and bolster green local economy, for a term commencing on

1/1/24 - 12/31/24, for an amount not to exceed $166,000, in order to

increase the not-to-exceed amount by $10,000, for a new amount

not-to-exceed $176,000.

B. Gibbons

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10970 8Board of Legislators - Enter into an agreement with Mount Vernon

Neighborhood Health Center Inc., d/b/a Westchester Community Health

Center, pursuant to which the Contractor will provide targeted community

healthcare outreach services to those in need, for the period from 1/1/24 -

12/31/24, for an amount not to exceed $254,105, to be paid half upon

execution of the Agreement and half on or about 10/1/24.

V. Gashi

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10971 5Board of Legislators - Pursuant to Section 3(a)(xxi) of the Westchester

County Procurement Policy and Procedures, to exempt from procurement

an agreement with the African American Chamber of Commerce of

Hudson Valley Inc., for the provision of providing a variety of programs for

children and adults that foster economic empowerment, education and

community engagement, for a term commencing retroactively on 1/1/24 -

12/31/24, in an amount not to exceed $20,000.

V. Gashi

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10970 5Board of Elections - Advertise for bids for Six (6) Moving Services and

Storage Contracts for Handicap Equipment, between the County

Warehouse and Various Polling Place Locations for all 2025 and 2026

Primary, Early, Special and General Elections covering Zones 1 through 6

(BOE 24H(Z-01), BOE 24H(Z-02), BOE 24H(Z-03), BOE 24H(Z-04), BOE

24H(Z-05) and BOE 24H(Z-06).

T. Nelson

D. Colety

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10965 5Information Technology - Pursuant to Section 3(a)(xxi) of the

Westchester County Procurement Policy and Procedures, to exempt from

procurement an agreement with Finite Matters Ltd.

M. Beirne

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10965 4Information Technology - Enter into Agreement No. IT-1793 with Finite

Matters Ltd., to provide services concerning its PatternStream Automated

Document System, which will include services for the Software regarding

the County’s upgrade from the ‘CGI Advantage’ version 3.8 to version

4.0; services to perform enhancements for the Software with regard to the

County’s operating budget books; services to implement the Software

with regard to the County’s capital budget books; continuing support for

‘CGI Advantage’ version 3.8 for 2024; training concerning the Software;

licensing concerning the Software; and annual support and annual

Software maintenance for the years 2025, 2026, and 2027, for a period

commencing upon execution and continuing through 12/31/27, for a total

amount not-to-exceed $116,580.

M. Beirne

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10966 6Social Services / Information Technology - Amend an agreement with

New York State Industries for the Disabled, Inc. (“NYSID”), pursuant to

which NYSID was to provide document scanning and indexing services

for the Department of Social Services, for a term commencing on 9/16/20

- 9/15/23, with the County having the sole option to extend the term by up

to two (2) additional one (1) year periods thereafter, under which

agreement NYSID was to be paid an initial total amount not-to-exceed

$2,242,500 for the Initial Term and an amount not-to-exceed of $812,500

for the first Option Term, and an amount not-to-exceed of $845,000 for

the second Option Term, and also under which agreement NYSID was

authorized to utilize Ability Beyond Disability, Inc. and Digiscribe

International, LLC, as subcontractors, to perform portions of the Services

provided and amend the agreement by, 1.) extending the term thereof by

one (1) year, to a new termination date of 9/15/25; 2.) increasing the

not-to-exceed amount by $845,000, to pay for Services rendered during

the second Option Term; and 3.) reflecting the fact that the County will

not have any remaining options under the Agreement (DSS6063-B-20)

L. Townes

M. Beirne

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10968 6Community Mental Health - Pursuant to Section 3(a)(xxi) of the

Westchester County Procurement Policy and Procedures, to exempt from

procurement an agreement with National Alliance On Mental Illness of

Westchester, Inc.

M. Orth

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10. 10968 8Community Mental Health - Amend an agreement with National Alliance

On Mental Illness of Westchester, Inc. (“NAMI”), which the County

entered into pursuant to Articles 25 and 41 of the New York State Mental

Hygiene Law, and pursuant to which NAMI was to provide certain

community mental health services, for the period from 1/1/22 - 12/31/26,

for an amount not-to-exceed $260,181; by, a.) modifying its scope of work

in order to add the provision of additional community mental health

services, for the period from 1/1/24 - 12/31/26; b.) increasing the

not-to-exceed amount by $600,824, from an amount not-to-exceed

$260,181, to a new amount not-to-exceed $861,005, in order to pay for

the additional services; and c.) modifying its budget in order to allocate

the additional funds that will be used to pay for the Additional Services.

M. Orth

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

11. 10970 3Health - Amend an agreement with the New York State Department of

Health to accept funding for the WCDH to provide Tuberculosis (“TB”)

health services specifically for the asylum seeker population, for the

period commencing retroactive on 4/1/23 - 3/31/24, for an amount not to

exceed $500,000, in order to extend the term through 12/31/24 for the

same not-to-exceed amount.

S. Amler

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

12. 10969 9College - Enter into an agreement with Swaillandis, Inc., for an Evaluator

to Provide Technical Assistance, Support and Guidance to WCC, as it

executes a Title V Grant for a four (4) year term commencing on or about

9/1/24, at a total cost not to exceed $164,000.

B. Miles

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

13. 10971 8College - Enter into an agreement with the New York State Division of

Criminal Justice Service for access to its Public Safety Credentialing and

Training System, so that the College’s Workforce Development and

Community Education Department can offer Security Guard Training,

commencing on or about 9/20/24 and shall continue in full force and

effect unless terminated by either party upon written notice; and there will

be no cost to the College for access to the PSCTS at this time.

B. Miles

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

14. 10969 4District Attorney - Enter into an agreement with the Department of

Justice, Office of Justice Programs to accept a grant in an amount not to

exceed $494,138 in Federal Funds and contribute $164,712 in County

funds for the District Attorney’s Office to operate the Anti-Trafficking Task

Force Program, for the period 10/1/23 - 9/30/26.

M. Rocah

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

15. 10967 2DPW/Transportation - Amend Agreement No. 19-900 with Graf &

Lewent Architects, LLP, Jamaica, NY, be amended to provide for

architectural and engineering services in connection with Low Rise

Building Renovations and HVAC Improvements, 110 Dr. Martin Luther

King, Jr. Boulevard, White Plains, New York. The Consultant shall provide

additional construction administration services associated with this

project, and for a fee of $248,780, increasing the total maximum fee to

$4,455,455 and be it further that the completion date of the agreement

shall be extended to 12/31/28.

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

16. 10967 3DPW/Transportation - Amend Agreement No. 19-925 with OLA

Consulting Engineers, P.C., Hawthorne, NY, be further amended to

provide for additional engineering services in connection with Backflow

Preventer Facility and Water Supply Improvements, Westchester County

Airport, Towns of Harrison and North Castle and Village of Rye Brook,

New York. The Consultant shall provide additional design, design

services during construction and construction administration services

associated with this project, and for the additional services rendered in

accordance with the Consultant’s proposal, OLA Consulting Engineers,

P.C., shall be paid a fee of $214,000, increasing the total maximum fee to

$6,459,570.

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

17. 10970 1DPW/Transportation - Contract No. 21-501 for Reconstruction of

Parking Lots, Driveways and Sidewalks, and New Electric Vehicle

Charging Stations, 100 East First Street and 450 Saw Mill River Road,

City of Mount Vernon, Village of Ardsley, New York. Award to the Low

Bidder, ELQ Industries, Inc., New Rochelle, NY, in the amount of

$2,780,939.20. (9 bids)

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

18. 10970 2DPW/Transportation - Contract No. 24-500 for Biological Nitrogen

Removal Media Replacement and Aeration Tank Rehabilitation,

Mamaroneck Water Resource Recovery Facility, Mamaroneck, New York.

Advertise for bids.

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

19. 10966 8DEF - Enter into Agreement No. EF-2406 with Barton & Loguidice, D.P.C,

Somers, NY, in an amount not to exceed $70,000, for the development of

a Waste Reduction Study and Report. The agreement shall be for a lump

sum of $50,000, for all tasks included in the Request for Proposals, with

an additional $20,000 allotment for additional items, if any, identified

during the study, for a term commencing on 8/30/24 - 8/29/25.

V. Kopicki

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

There being no further business, the Chair declared the meeting adjourned. All

approved resolutions are on file electronically with the Board of Acquisition and

Contract.

I have reviewed the foregoing minutes and have found them to be correct as written.

Signed: Raymond Sculky, Secretary

Dated: 09/05/2024