County of Westchester

Board of Acquisition and Contract

Meeting Minutes

Wednesday, July 3, 2024

Roll Call

11:00 AM County Executive Conference Room

Michaelian Office Building

Attendees:

Deputy Commissioner of Finance

Associate Chief Deputy County Attorney

Board of Legislators

Mario Arena

Tami Altschiller

Greg Casciato

Lisa Hochman

Santiago Caceres

Raymond Sculky

Joan Cocciardi

Secretary BAC

Assistant Secretary BAC

Mr. Jenkins presided.

Mr. Jenkins said, “The Board of Acquisition and Contract permits in-person access to

the meeting and virtually through Webex.

For the record, has the Secretary gone to the reception area to invite any members of

the public who wish to attend today’s meeting in person to come to this conference

room?”

Mr. Sculky said, “Yes”

Mr. Jenkins said, "I just want to note that Budget Director Larry Soule will be

participating remotely from Bittersweet Terrace, Wilton, CT 06897.”

Mr. Gashi said, "Happy 4th of July."

Mr. Soule said, "Happy 4th of July."

Mr. Jenkins said, "Yes, everyone have a safe 4th of July. Enjoy!"

Acquisition & Contract.

Minutes of the meeting 6/27/24 and the SEQR Review for agenda items.

R. Sculky

Mr. Jenkins moved to receive and file the foregoing minutes and SEQR review,

which were duly seconded and approved.

10950 8County Executive - Amend a 5/2/24 Resolution which pursuant to

Section 3(a)(xxi) of the Westchester County Procurement Policy and

Procedures, determined that application of the procedural requirements

contained therein, including the necessity of soliciting proposals, is

neither cost effective nor expedient, and accordingly, not in the best

interests of the County of Westchester in connection with the

procurement of an agreement with CDD Strategies, LLC, (“CDD”),

pursuant to which CDD will work as an adviser to the County in

negotiating with prospective educational entities, for the period from

3/30/24 - 6/30/24, for an amount not to exceed $30,000, is hereby

amended to change the termination date of the agreement to 8/31/24.

G. Latimer

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10951 1County Executive - Enter into an agreement with the Westchester

County Bar Association for the preparation and certification of the New

York County Law Article 18-B panel of attorneys for assignment to

represent certain indigent persons in accordance with Chapter 186 of the

Laws of Westchester County, commencing retroactively on 1/1/23 -

12/31/26, in an amount not to exceed $40,000, per year for an aggregate

amount not to exceed $160,000, payable in an amount not to exceed

$80,000 within thirty days after full execution of the agreement and an

amount not to exceed $40,000 on or before 7/1/25 and an amount not to

exceed $40,000 on or before 7/1/26.

G. Latimer

S. Pulver

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10947 4Board of Legislators - Enter into an agreement with Trinity United

Methodist Church, for which the Church shall provide a food pantry, hot

meals, essential goods and educational resources about health and

wellness to residents in need, for a term commencing retroactively on

1/1/24 - 12/31/24, for an amount not-to-exceed $40,000, payable in two

equal installments.

V. Gashi

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10951 0County Executive/Office of Tourism - Retroactively enter into a Film

Permit with Eye on the Ball Enterprises, Inc., to authorize filming of a

television program entitled “Recess” at the Westchester County Airport on

5/29/24, with an estimated fee of $51,775.

N. Caputo

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10952 1Human Resources - Enter into an agreement with the Institute for

Forensic Psychology, P.C. (“IFP”), pursuant to which IFP will provide

psychological evaluation services for each public safety officer candidate

who wishes to appeal a disqualification notice for not meeting the

psychological requirements for the position due to not passing an initial

psychological evaluation, for the period from 7/1/24 - 6/30/26, for no

monetary compensation from the County.

L. Denig

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10936 1County Attorney - Amend an agreement with McCarthy Fingar LLP,

pursuant to which it retained McCarthy Fingar, at County expense, to

serve in an “of counsel” capacity to the County Attorney, as needed, in

connection with a matter concerning a will and an indenture, which

specifically affect the County park known as Merestead, by increasing the

authorized not-to-exceed amount by $26,000, from a total amount

not-to-exceed $350,000, to a new total amount not-to-exceed $376,000.

J. Nonna

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10948 1County Attorney - To purchase, a.) an insurance policy from Starr

Surplus Lines Insurance Company for cyber liability coverage, and b.) an

excess insurance policy for cyber liability coverage from Crum & Forster

Specialty Insurance Company, each of which will be purchased through

the brokerage firm of Marsh USA, Inc., and have a policy period from

7/11/24 - 7/11/25, for a total amount of $376,000 for both policies, plus an

amount not-to-exceed $24,000 for all associated taxes, fees, and other

costs.

J. Nonna

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10949 9County Attorney - Amend a “short form” agreement with the TASA

Group, Inc. (“TASA”), pursuant to which TASA agreed to refer Timothy G.

Joganich, M.S., C.H.F.P., a biomechanics injury analyst, to the County to

serve as an expert witness in connection with the lawsuit entitled Mizra v.

County of Westchester, et. al, for a term commencing on 2/2/23 - 2/1/24,

in an amount not-to-exceed $35,000, payable at approved hourly rate, in

order to retroactively extend the term of the agreement from 2/2/24 -

2/1/25.

J. Nonna

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10952 0County Attorney - Amend an agreement with the law firm of Ballard

Spahr, LLP, pursuant to which the Firm agreed to provide legal services

and representation to the County and its co-defendants Westchester

Community College, John Flynn and Patrick Hennessey, in an “of

counsel” capacity to the County Attorney, as needed, in connection with

the civil case of Fields v. County of Westchester, et al, Index No.

50797/2016, for a term commencing on 10/20/23 and continuing until the

conclusion of the Case, for an amount not-to-exceed $100,000, payable

at the following hourly rates: $550 for partner Joe Slaughter and $350 for

associate attorneys, by increasing the not-to-exceed amount authorized

thereunder by an additional $100,000, from an amount not-to-exceed

$100,000, to a new amount not-to-exceed $200,000.

J. Nonna

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10. 10949 5Planning - Enter into an agreement with Alicia Love (the “Property

Owner”) and Casa Construction NY (the “Contractor”), pursuant to which

the Contractor will make repairs to and for the benefit of the low and

moderate-income residents of three units at the property located at 88

Main Street, in the Village of Tarrytown, for a term commencing on 7/1/24

- 6/30/25, for a total not to exceed amount of $70,000 in Landlord Tenant

Assistance Program funding.

B. Lopez

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

11. 10949 6Planning - Enter into an agreement with the Village/Town of Mount

Kisco, for which the Village/Town will install 1020 linear feet of 8 inch

diameter class 54 ductile iron watermain pipe on Maple Avenue, for a

term commencing on 7/1/24 - 6/30/25, for an amount not to exceed

$200,000 in Community Development Block Grant Program funding.

B. Lopez

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

12. 10949 7Planning - Enter into an agreement with the Town of North Salem,

pursuant to which the Town will purchase a new sixteen passenger van

with a wheelchair lift to transport low and moderate income senior

residents with mobility impairments, for a period beginning 6/1/24 -

5/31/25, for a total amount not to exceed $101,617.65, in Community

Development Block Grant Program funding.

B. Lopez

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

13. 10949 8Planning - Amend an agreement with the Peekskill Housing Authority,

pursuant to which the PHA agreed to rehabilitate 32 bathroom units at

dwellings in the Dunbar Heights Apartments located at 696 Highland

Avenue in the City of Peekskill, for a term commencing on 3/1/23 -

8/31/24, for an amount not to exceed $200,000 in Community

Development Block Grant funding, by (i) increasing the number of units to

be rehabilitated from 32 to 64 bathrooms; and (ii) increasing the dollar

amount payable by the County to PHA from $200,000 to $400,000, an

increase of $200,000, to compensate the PHA for performing the

additional rehabilitation work.

B. Lopez

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

14. 10945 0Social Services - Amend an agreement with Caring for the Homeless Of

Peekskill Inc. (“CHOP”; DSS3044-D-22), pursuant to which CHOP agreed

to provide an emergency housing assistance program for victims of

domestic violence to include the provision and operation of six (6)

two-bedroom emergency housing units as well as related housing

services, for an amount not-to-exceed $927,542, for the period from

12/1/20 - 7/31/24, with the County having the sole option to extend the

term of the agreement for up to one (1) additional one (1) year periods

thereafter on the same terms and conditions as the initial term, except for

the different not-to-exceed amount specified for the remaining additional

period: Fourth Option Term (8/1/24 - 7/31/25): $259,447 and amend the

agreement by, 1.) extending its term by one (1) year, to a new termination

date of 7/31/25; 2.) increasing its not-to-exceed amount by $259,447, to a

new total not-to-exceed amount of $1,186,989, to pay for services

rendered during the fourth Option Term; and 3.) reflecting the fact that the

County will have no remaining one (1) year options.

L. Townes

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

15. 10946 2Health - Enter into an agreement with the Westchester County Health

Care Corporation for which the Corporation shall provide post exposure

evaluation and follow-up medical services to employees of both WCDH

and WCDLR for potential exposure to blood-borne pathogens, for a term

commencing on 6/1/24 - 5/31/29, and that in consideration for services to

be rendered, the County shall pay the Corporation on a per patient basis

at no more than the then current worker’s compensation rates, not to

exceed the total aggregate sum of $22,500, for the five-year term of the

agreement.

S. Amler

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

16. 10950 1College / County Executive/Real Estate - Amend the lease agreement

with Brooks Shopping Centers, LLC, for space located at the Cross

County Shopping Center (“CCSC”), Yonkers, in order to authorize an

increase of the total amount payable under the Lease by an amount not

to exceed $500,000 for work required by WCC to be able to operate as a

21st century facility. The work that WCC requested the Landlord to

undertake includes, but is not limited to additional security, signage, and

engineering services.

B. Miles

C. Steers

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

17. 10950 2College - Amend an agreement with AnswerNet Education Services, Inc.,

for the provision of telemarketing services for the College, for a term

commencing on 9/1/22 - 5/31/24, for an amount not to exceed $100,000,

in order to extend the term of the agreement through 8/31/24, at no

additional cost to the College.

B. Miles

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

18. 10948 2Public Safety - Enter into an agreement with the New York State

Department of Criminal Justice Services to accept a grant in the amount

of $751,900 under its FY24 Law Enforcement Technology Grant

(“LETECH”), to be used by the County to purchase various technology

related equipment including Surveillance Cameras, License Plate

Readers, Acoustic Gunshot Detections Systems, Unmanned Aerial

Vehicles (UAV’s, also known as drones), 3-D Crime Scene Laser

Scanner, Scanners/Readers/Radios, Software applications -

Development and Deployment, Patrol Vehicle Equipment (PC/Tablet,

Scanners, Printers, Etc.), Body Worn Equipment, Lighting Systems,

Vehicle Mounted GPS tracker (StarChase), and Oral Fluid Mobile

Analyzer Systems and Accessories for Impaired Driving (Sotaxa), for a

term commencing retroactively on 4/1/24 - 3/31/25, and DCJS shall

directly reimburse the County on a block grant basis for such

aforementioned purchases in an amount not- to-exceed $751,900, with

the County retaining supporting documentation for review by DCJS if

requested.

T. Raynor

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

19. 10946 7DPW/Transportation - Contract No. 24-202 for Emergency Generator

Service, Various Locations, Westchester County, New York. Award to

the Sole Bidder, Gentech Ltd., New Windsor, NY, in the amount of

$929,415. (1 bid)

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

20. 10946 8DPW/Transportation / County Executive/Office for the Disabled -

Amend Agreement No. DOTOP03-22 with White Plains Bus Company

Inc. d/b/a Suburban Paratransit Service, Inc., for the provision of

paratransit services with technology enhancements, for a five year period

from 1/1/22 - 12/31/26, in an amount not to exceed $70,155,000, with the

County having the sole option to extend the term of the agreement for

one additional five year period, in order to increase the not to exceed

amount by $2,907,500, for a new amount not to exceed $73,062,500, in

order to accommodate an increase in the per trip rates for calendar years

2025 and 2026.

H. Greechan

E. Latainer

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

21. 10947 0DPW/Transportation - Contract No. 12-503 with Vinco Builders LLC,

Mahopac, NY, for Main House Restoration, Muscoot Farm, Somers, New

York. Acceptance of completed work and approval of Final Contract

Amount of $2,184,390.

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

22. 10950 7DPW/Transportation - Contract No. 18-526 with Gianfia Corp. for Twin

Sludge Force Main Rehabilitation, Mamaroneck and New Rochelle, New

York. Approval of Arold Construction Company, Inc. (WBE), Kingston,

NY, as subcontractor.

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

23. 10951 3DPW/Transportation - Contract No. 24-206 for Installation of Exterior

Panel Walls, Cold Storage Building, Richard A. Flynn, Sr. Fire Training

Center, 4 Dana Road, Valhalla, New York. Advertise for bids.

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

24. 10951 4DPW/Transportation - Contract No. 24-518 for New Mental Health Clinic,

112 East Post Road, White Plains, New York. Advertise for bids.

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

25. 10951 9DPW/Transportation - Contract No. 15-537 with ELQ Industries, Inc., for

Bronx River Reservation Pathway Renovation, From the Oak Street Loop

to Midland Avenue, Cities of Yonkers and Mount Vernon and Village of

Bronxville, New York. Approval of the four (4) listed subcontractors.

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

There being no further business, the Chair declared the meeting adjourned. All

approved resolutions are on file electronically with the Board of Acquisition and

Contract.

I have reviewed the foregoing minutes and have found them to be correct as written.

Signed: Raymond Sculky, Secretary

Dated:07/03/2024