County of Westchester

Board of Acquisition and Contract

Agenda

Thursday, July 17, 2025

Roll Call

11:00 AM County Executive Conference Room

Michaelian Office Building

Acquisition & Contract.

Minutes of the meeting 7/10/25 and the SEQR Review for agenda items.

R. Sculky

111384 County Executive/Office for Women - Enter into a grant agreement with

the New York State Office of Children and Family Services (“OCFS”)

pursuant to which the County will accept a grant awarded to it by OCFS

to provide non-residential support services for victims of domestic

violence, for a five (5) year term from 4/1/25 - 3/31/30, for a total amount

not to exceed $331,895, consisting of federal Family Violence Prevention

and Services Act funds.

K. Jenkins

R. Schlaff

111442 County Attorney - Amend an agreement with the law firm of Abrams

Fensterman, LLP, pursuant to which the Firm agreed to defend the

County against claims commenced against it and to prosecute

appropriate cross-claims in the action entitled 105 Mount Kisco

Associates LLC, et al. v. Carozza et al., 15 Civ. 05346 (S.D.N.Y.), for a

term commencing on 3/2/20 - 3/1/25, in an amount not-to-exceed

$400,000, payable at approved hourly rates, in order to retroactively

extend the term of the agreement for one (1) additional year, from 3/2/25

- 3/1/26.

J. Nonna

111473 Emergency Services - 1) Enter into an agreement with the New York

State Department of Health, Bureau of Emergency Medical Services to

accept a grant in a total aggregate amount not to exceed $875,000,

payable at a rate not-to-exceed $175,000 per year, in connection with the

Emergency Medical Services Program Agency, for the program period

7/1/24 - 6/30/29; and 2) enter into a Memorandum of Understanding with

the Westchester Regional EMS Council, Inc. pursuant to which the

County of Westchester, through its Department of Emergency Services,

will serve as the EMS Program Agency to assist the Westchester

Regional EMS Council, Inc. in facilitating the development and operation

of an emergency medical services system in Westchester County, for a

term commencing on 7/1/24 - 6/30/29.

S. Spear

111434 Planning - Enter into an agreement with Buckhurst Fish & Jacquemart,

Inc., for on-call planning consultant services to support Planning

Department programs, including Housing and Community Development,

Environmental Planning and Flood Mitigation, Land Use Planning,

Design, and Transportation Planning, for a term commencing on 7/15/25 -

7/14/26, in an amount not to exceed $150,000.

B. Lopez

111435 Planning - Enter into an agreement with AKRF, Inc. for on-call planning

consultant services to support various Planning Department programs,

including Housing and Community Development, Environmental Planning

and Flood Mitigation, Land Use Planning, Design, and Transportation

Planning, for a term commencing on 7/15/25 - 7/14/26, in an amount not

to exceed $100,000.

B. Lopez

111436 Planning - Enter into an agreement with Vanasse Hangen Brustlin, Inc.

for on-call planning consultant services to support various Planning

Department programs, including Housing and Community Development,

Environmental Planning and Flood Mitigation, Land Use Planning,

Design, and Transportation Planning, for a term commencing on 7/15/25 -

7/14/26, in an amount not to exceed $150,000.

B. Lopez

111445 Planning - Enter into an agreement with Caritas of Port Chester, Inc.

d/b/a Meals on Main Street to provide Community Development Block

Grant - COVID-19 (CDBG-CV) program funding to be used to combat

food insecurity and to prevent, prepare for, and respond to the impacts of

the Coronavirus pandemic on low-and moderate-income households

within the 2020 Urban County Consortium. The total aggregate amount of

funding shall not exceed $200,000, for a term commencing on 7/1/25 -

6/30/26.

B. Lopez

111447 Planning - Amend a 11/27/24 Resolution to enter into a loan agreement

with Wartburg Home of the Evangelical Lutheran Church, its successors

and/or assigns, or any entity created to carry out and fund the purposes

of the proposed transaction in an amount not to exceed $8,240,000 in

loan funds from the County Housing Flex Fund (“HFF”) Program, is

hereby amended in order to amend the length of the permanent loan term

to meet the requirements of the subsidy lender from a thirty (30) year

term to a forty (40) year term with a construction period of three (3) years

so that the HFF loan term will be forty-three (43) years.

B. Lopez

111448 Planning - Enter into an agreement with the United States Department of

the Army whereby the County will contribute $1,400,00 to the United

States Army Corps of Engineers for the design of the Garth

Woods/Harney Road Ecosystem Restoration Project on the Bronx River.

Under the Agreement, the estimated design cost of the project is

$4,000,000, of which $2,600,000 will be federally funded. The remaining

cost of $1,400,000 will be contributed by the County. The term of the

agreement will be from 9/1/25 -12/31/30.

B. Lopez

10. 111428 Social Services - Amend an agreement with The Guidance Center of

Westchester, Inc., for the provision of rental assistance and supportive

services for the homeless, in order to exercise the County’s second sole

option to renew the agreement for the one-year option period

commencing on 8/1/25 - 7/31/26, in a total amount not to exceed

$1,876,290 for this second option period (“Second Amendment”;

DSS3037-B-23).

L. Townes

11. 111382 Social Services - Pursuant to Section 3(a)(xxi) of the Westchester

County Procurement Policy and Procedures, to exempt from procurement

an agreement with Westchester Institute for Human Development.

L. Townes

12. 111383 Social Services - Amend 2/11/16 Resolution to enter into an agreement

with the Westchester Institute for Human Development for the provision

of services relating to training, education, technical assistance and

applied research to individuals with disabilities and their families and

vulnerable children, for an initial term commencing on 1/1/15 - 3/31/18,

for an amount not to exceed $4,395,116, with automatic two (2) and five

(5) year renewals through 12/31/24, subject to the parties’ renewing their

related sublease for the same periods, in order to (i) retroactively extend

the termination date of the agreement to 3/31/25; and (ii) authorize

$347,718 in additional funding to cover the renewal periods through

3/31/25 and amend the agreement with the Westchester Institute for

Human Development, in order to increase the total amount not-to-exceed

by $10,083,822 to cover the costs for the renewal periods through

3/31/25.

L. Townes

13. 111440 Community Mental Health - Amend a 1/16/25 Resolution to amend

(individually, the “First Amendment,” and collectively, the “First

Amendments”) nine (9) agreements with the entities listed, for the

provision of addiction and opioid use disorder services, in order for the

County to exercise the first (1st) of its two (2) options to extend the term

of each agreement by one year, commencing on 1/1/25 -12/31/25, is

hereby amended to authorize the County to increase the not-to-exceed

amount under the Westchester Jewish Community Services, Inc.

(“WJCS”) First Amendment by $78,086, from $50,983 to a new revised

not-to-exceed amount of $129,069.

M. Orth

14. 111049 College - Enter into an agreement with the Yonkers Public Schools,

acting by and through its Board of Education whereby the College shall

provide School District’s students with first aid and CPR certification, so

as to equip them with essential skills for their future academic and career

pursuits, for the period 1/1/25 - 8/31/25, whereby the College shall be

paid an amount not to exceed $8,778.15.

B. Miles

15. 111346 College - Renew an agreement with Aron Security Inc. DBA Arrow

Security for one (1) year, for the provision of security services at the

College, for the period from 9/1/25 - 8/31/26, in an amount not to exceed

$3,118,921.04, for a total amount not to exceed $9,973,795.48 for the

Second Option Period.

B. Miles

16. 111373 College - Pursuant to Section 3(a)(xxi) of the Westchester County

Procurement Policy and Procedures, to exempt from procurement an

agreement with Ivy.ai, Inc.

B. Miles

17. 111374 College - Enter into an agreement with Ivy.ai, Inc., for the provision of

Chatbot services in order to provide 24/7 automated AI generated

answers to questions from current and potential students about the

College, for a term commencing on 6/1/25 - 5/31/30, in an amount not to

exceed $166,840.

B. Miles

18. 111380 College - Contract No.WCC-25-960 for Roof Replacement, Phase VIII -

Knollwood Building, Westchester Community College, Valhalla, New

York. Advertise for bids.

B. Miles

19. 111444 College - Pursuant to Section 3(a)(xxi) of the Westchester County

Procurement Policy and Procedures, to exempt from procurement an

agreement with ADP, Inc. (formerly ADP, LLC).

B. Miles

20. 111443 College - Enter into a first amendment with ADP, Inc. (formerly ADP,

LLC) (“ADP” or “Contractor”), pursuant to which ADP, Inc. shall provide

payroll services, tax services, and W-2 services, for the period from

1/1/20 - 12/31/24, in an amount not to exceed $200,000, in order to

extend the term of the agreement through 12/31/25, and to increase the

total not-to-exceed amount to $236,000, based on per transaction

charges.

B. Miles

21. 111425 Probation - Enter into a grant agreement, known as Contract No.

C485203 with the New York State Division of Criminal Justice Services

(“DCJS”) in order to accept a grant in an amount not to exceed $75,000

for the Department to operate the Statewide Targeted Reductions in

Intimate Partner Violence (“STRIVE”) program, for the period

commencing on 3/1/25 - 3/31/26.

R. Pozzi

22. 111441 Parks - Enter into an agreement with Davey Resource Group, Inc.,

(“Davey”), 1500 North Mantua St., Kent, OH 44240, pursuant to which

Davey will investigate urban tree canopy change for the entire County of

Westchester, conduct a park-wide tree inventory of all trees near

infrastructure, and develop a long-term tree management plan, for a term

commencing upon contract execution by both parties and continuing for a

period of two (2) years thereafter, for an amount not to exceed $420,000.

K. O'Connor

23. 111375 DEF - Contract No. EF-1902-1st Extension with National Water Main

Cleaning Co. Sewer System for on Call Cleaning and Televising

Westchester County Sewer and Water Districts Various Locations

throughout Westchester County, New York. Approval of Change Order

No. 2 in the amount of $150,000.

V. Kopicki

24. 111420 DEF - Contract No. EF-2301 with ELQ Industries, Inc., Emergency Repair

of Leaks for Westchester County Sewer and Water Districts, Various

locations throughout Westchester County, New York. Approval of

Change Order No. 2 in the amount of $900,000.

V. Kopicki

25. 111437 DEF - Contract No. EF-2503 for Sewer System On Call Cleaning And

Televising, Westchester County Sewer Districts, Various Locations

Throughout Westchester County, N.Y. Advertise for bids.

V. Kopicki