County of Westchester

Board of Acquisition and Contract

Meeting Minutes

Thursday, April 18, 2024

Roll Call

11:00 AM County Executive Conference Room

Michaelian Office Building

Mr. Kenneth W. Jenkins, Mr. Lawrence C. Soule, and Mr.

Vedat Gashi

Present:

Attendees:

Commissioner of Finance

Associate County Attorney

Board of Legislators

Secretary BAC

Karin Hablow

Rachel Noe

Greg Casciato

Lisa Hochman

Dylan Tragni

Santiago Caceres

Raymond Sculky

Joan Cocciardi

Assistant Secretary BAC

Mr. Jenkins presided.

Mr. Jenkins said, “The Board of Acquisition and Contract permits in-person access to

the meeting and virtually through Webex.

For the record, has the Secretary gone to the reception area to invite any members of

the public who wish to attend today’s meeting in person to come to this conference

room?”

Mr. Sculky said, “Yes I have.”

Acquisition & Contract.

Minutes of the meeting 4/11/24 and the SEQR Review for agenda items.

R. Sculky

Mr. Jenkins moved to receive and file the foregoing minutes and SEQR review,

which were duly seconded and approved.

10776 9County Executive / Board of Legislators - Enter into an agreement with

The Lincoln Depot Foundation, Inc., to provide historical presentations,

tours for school children, scouting groups and senior citizens of The

Lincoln Depot Museum, as well as cultural and educational community

programing and events, including exhibits and historical dramatists of

President Abraham Lincoln and reenactor groups designed to preserve

the memory and ideals of President Abraham Lincoln, for a term

commencing retroactive to 1/1/24 - 12/31/24, for an amount

not-to-exceed $45,000.

G. Latimer

V. Gashi

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10794 7County Executive / Board of Legislators - Enter into an agreement with

New Rochelle Young Men’s Christian Association Inc. d/b/a YMCA of

New Rochelle, Inc., to provide a series of youth and senior citizen

programing and scholarship opportunities designed to cultivate values,

skills and relationships that lead to positive behaviors, better health,

educational achievement, and an overall greater sense of community, for

a term commencing retroactively on 1/1/24 - 12/31/24, for an amount

not-to-exceed $338,125, payable in two equal installments, after

submission by the Contractor of two (2) invoices.

G. Latimer

V. Gashi

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10795 6Board of Legislators - Enter into an agreement with Pelham Pact

Coalition, Inc. d/b/a Pelham Together, for the provision of youth

programming including a youth council, youth summer internships, youth

run entrepreneurial projects, youth therapy and other events designed to

support the physical, social and mental well-being of youth residents of

Pelham, for a term commencing retroactively to 1/1/24 - 12/31/24, for an

amount not-to-exceed $41,200.

V. Gashi

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10825 9County Executive / Board of Legislators - Enter into an agreement with

YWCA of White Plains & Central Westchester, Inc., to provide a series of

educational programs and services promoting racial equity, as well as

physical, mental and emotional health and wellness, for a term

commencing retroactively to 1/1/24 - 12/31/24, for an amount

not-to-exceed $209,035.

G. Latimer

V. Gashi

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10820 8Information Technology - Pursuant to Section 3(a)(xxi) of the

Westchester County Procurement Policy and Procedures, to exempt from

procurement an agreement with Granicus, LLC. (Contract No. IT-1788)

M. Beirne

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10820 7Information Technology - Amend an agreement with Granicus, LLC, to

provide various software modules as a Software-as-a-Service (SaaS)

solution to automate and manage business processes, for a three-year

term commencing on 8/31/23 - 8/30/26, for a total amount not-to-exceed

$325,199.23, in order to: (i) expand the scope of services to include an

upgrade to Granicus’s encoder which will allow the County to simulcast to

YouTube and Facebook; and (ii) increase the amount by an additional

$29,197.05, to a new total amount not-to-exceed of $354,396.28, to

compensate Granicus for providing the additional services. (Contract No.

IT-1788)

M. Beirne

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10821 8County Attorney - Enter into a retainer agreement with the law firm of

Sheppard, Mullin, Richter & Hampton LLP, for the provision of outside

counsel legal services in connection with a dispute the County is having

with Nuco Painting Corporation and its subcontractor, Unique Scaffolding

Systems, under Department of Public Works & Transportation Contract

No. 17-534, for a term commencing retroactive to 3/6/24 and continuing

until the matter has been resolved, for an amount not to exceed

$100,000.

J. Nonna

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10787 9Planning - Amend the agreement with the Town of Ossining, for which

the Town will install hardware and software for broadband access in the

Henry Gourdine and Louis Engel Parks, in the amount of $57,644 in the

Community Development Block Grant - Coronavirus (“CDBG-CV”)

program, to change the expiration date from 7/31/23 to 9/30/24.

B. Lopez

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10767 5Social Services - Exercise the first of its five (5) renewal options under

its agreement with the Westchester Institute for Human Development

(“WIHD”) for the provision of pediatric medical services to children placed

in DSS foster care, by extending the contract term of the agreement from

4/1/24 - 3/31/25 and by increasing the amount by an additional $514,795

(DSS6044-A-23), to compensate WIHD for services rendered during the

renewal term.

L. Townes

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10. 10789 8Social Services - Pursuant to Section 3(a)(xxi) of the Westchester

County Procurement Policy and Procedures, to exempt from procurement

an agreement with Gregory A. Tipping.

L. Townes

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

11. 10789 9Social Services - Enter into an agreement (DSS7011-24) with the

Gregory A. Tipping d/b/a The TipCo Group to provide consulting services

relating to the analysis of the business processes and technology used in

the Department’s Supplemental Nutrition Analysis Program, for the term

6/1/24 - 10/31/24, in an amount not to exceed $50,000.

L. Townes

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

12. 10821 7Social Services - Enter into an agreement with Nicole Hidalgo for foster

care boarding services, according to the foster care rates established by

the Department effective at the time of placement and as the same may

be from time to time adjusted pursuant to the law, for a term commencing

on 11/8/23 and continuing for an indefinite duration with either party

having the right to terminate the agreement on thirty (30) days written

notice.

L. Townes

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

13. 10837 0Social Services - Retroactively enter into thirteen (13) agreements with

the thirteen (13) agencies listed for each to operate a summer youth

employment program funded through the New York State’s Temporary

Assistance to Needy Families 2023 Summer Youth Employment

Program, with each of the agreements to be for a retroactive term

commencing on 5/1/23 - 9/30/23, for a total aggregate not-to-exceed

amount of $845,800.

L. Townes

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

14. 10840 8College - Enter into an agreement with Blue Icon Advisors, LLC, for the

provision of assistance with the changes in the Free Application for

Federal Student Aid (“FAFSA”) as part of the FAFSA College Support

Program, at no cost to the College, for a term commencing on or about

4/22/24 and terminating on 6/30/24, unless extended by the U.S.

Department of Education.

B. Miles

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

15. 10827 9Health - Enter into an agreement with the Housing Trust Fund

Corporation, a subsidiary of the New York State Housing Finance

Agency, to accept a grant in the amount of $3,466,767 in New York State

funds under the Leading in Lead Prevention Pilot Program, which funds

will be used by the Department to identify and remediate lead paint

hazards in high risk housing in the County, as well as provide

training/education to property owners in safe abatement and remediation

practices, for a two-year term commencing retroactive to 4/1/24 - 3/31/26.

S. Amler

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

16. 10779 7Public Safety - Enter into an agreement with the Westchester Coalition

for Legal Abortion - Choice Matters, Inc., pursuant to which Choice

Matters, through its Center for Analysis and Tracking of Clinic Harassers,

would provide a training program entitled “Understanding & Enforcing

Clinic Access Laws”, to educate County and other local law enforcement

agencies about existing federal, state and County laws designed to

ensure safety in and around reproductive health facilities, for a term

commencing retroactive to 1/1/24 - 12/31/24, for an amount

not-to-exceed $30,000, with the County reserving an option to renew the

agreement for up to two additional terms of one year each, as follows:

from 1/1/25 - 12/31/25 - $32,500 / from 1/1/26 - 12/31/26 - $32,500.

T. Raynor

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

17. 10819 9Probation - Enter into a license agreement with Lexington Center for

Recovery, Inc., to use space at the Westchester Family Courts in White

Plains, Yonkers and New Rochelle, for the provision of substance abuse

assessment and treatment services for juveniles attending the Family

Court offices, and their families who are referred to Lexington Center by

the Department, for one-year period commencing upon execution of the

agreement by both parties, with the County having the sole option to

renew the initial term of the Agreement for four (4) additional one-year

terms.

R. Pozzi

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

18. 10820 4Probation - 1) Enter into a grant agreement with the State of New York,

acting by and through its Division of Criminal Justice Services (“DCJS”),

for which DCJS will grant to the County an amount of $50,000, for the

Department to implement components of their Delinquency Prevention

Program, the Department’s developed action plan to address racial and

ethnical disparities in the youth justice system, with an emphasis on the

adjustment decision making process, for a term commencing 6/1/22 -

5/31/25, and 2) enter into an agreement with The Children’s Village to

provide its Braveheart Diversion Advocacy Program, for the term

commencing 5/1/24 - 5/31/25, in an amount not to exceed $50,000.

R. Pozzi

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

19. 10786 8DPW/Transportation - Amend a 2/1/24 Resolution to amend Agreement

No. 21-906 with Reed Hilderbrand LLC, in the matter of Planning

Consulting Services in connection with Master Plan Development, Hilltop

Hanover Farm and Environmental Center, Yorktown, New York, by

providing additional planning consulting services, approving the use of

five subconsultants, and extending the term of the agreement until

12/31/26, be and is hereby amended to authorize the County to execute

an agreement consenting to the assignment of Agreement No. 21-906

from Reed Hilderbrand LLC to Reed Hilderbrand Landscape Architecture

P.C., effective as of the date of execution of the assignment.

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

20. 10786 9DPW/Transportation - Amend Agreement No. 13-919 with GHD

Consulting Services Inc., Syracuse, NY, in connection with the

Woodlands Lake Dam Rehabilitation, V.E. Macy Park, Irvington, New

York. The Consultant shall provide additional design services during

construction associated with this project and be it further that for the

additional services rendered in accordance with the Consultant’s

proposal, GHD Consulting Services Inc., shall be paid a fee of $28,400,

increasing the total maximum fee to $439,100.

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

21. 10787 0DPW/Transportation - 1) Renew Contract No. 21-205 with Westchester

Hills Landscaping, West Harrison, NY, to provide a Service Contract for

Resurfacing of Various County Maintained Roads, Westchester County,

New York and extend the termination date of the agreement from 8/31/24

to 8/31/26; and 2) increase the amount of the agreement by

$1,309,810.27, from an amount of $1,964,715.40, to a new amount not to

exceed $3,274,525.67.

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

22. 10789 4DPW/Transportation - Amended to provide for architectural and

engineering services in connection with a New Storage Building, Kensico

Dam Plaza, Valhalla, New York. The Consultant shall provide additional

design services associated with this project and for the additional services

rendered in accordance with the Consultant’s proposal, KG+D Architects,

P.C., shall be paid a fee of $327,400, increasing the total maximum fee to

$473,400 with the completion date of the agreement to be extended to

12/31/28.

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

23. 10820 3DPW/Transportation - Amend Agreement No. 20-911 with AI Engineers,

Inc., an MBE firm, Elmsford, NY, in connection with engineering services

for the Rehabilitation of Midland Avenue, CR #72, City of Rye, New York,

by extending the term retroactively from 12/31/23 - 12/31/26.

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

24. 10823 3DPW/Transportation - Contract No. 11-548 with Welkin Mechanical LLC,

for HVAC Equipment Upgrades and Odor Control Improvements - Phase

IV, Yonkers Joint Wastewater Treatment Plant, Yonkers, New York.

Approval of the eight (8) listed subcontractors.

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

25. 10833 0DPW/Transportation - Contract No. 23-202 for Repair of Croton Point

Park Seawall, Croton Point Park, Croton-on-Hudson, New York. Award to

the Low Bidder, LandVScape Inc. d/b/a Nicky Diggs Excavation, Carmel,

NY, in the amount of $307,167. (12 bids)

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

There being no further business, the Chair declared the meeting adjourned. All

approved resolutions are on file electronically with the Board of Acquisition and

Contract.

I have reviewed the foregoing minutes and have found them to be correct as written.

Signed: Raymond Sculky, Secretary

Dated: 04/18/2024