County of Westchester

Board of Acquisition and Contract

Meeting Minutes

Thursday, May 12, 2022

Roll Call

11:00 AM County Executive Conference Room

Michaelian Office Building

Mr. Kenneth W. Jenkins, Ms. Catherine Borgia, and Mr.

Lawrence C. Soule

Present:

Attendees:

Acting Commissioner of Finance

Associate County Attorney

Board of Legislators

Secretary BAC

Cesar Vargas

David Vutera

Greg Casciato

Lisa Hochman

Raymond Sculky

Joan Cocciardi

Assistant Secretary BAC

Mr. Jenkins presided.

Mr. Jenkins said, “The County Board of Acquisition and Contract is meeting pursuant

to Chapter 56 of the New York State Laws of 2022, which authorize any public body to

meet and take action authorized by law without permitting public-in-person access to

meetings and authorize such meetings to be held remotely by conference call or similar

service, provided that the public has the ability to view or listen to such proceeding and

that such meetings are recorded and later transcribed.”

Acquisition & Contract.

Minutes of the meeting 5/5/22 and the SEQR Review for agenda items.

R. Sculky

Mr. Jenkins moved to receive and file the foregoing minutes and SEQR review,

which were duly seconded and approved.

92662 County Executive / Board of Legislators - Enter into an agreement with

the Young Men’s Christian Association of Rye, N.Y., pursuant to which

the Rye YMCA shall provide its Summer Camp Programs, from 1/1/22 -

12/31/22, in an amount not to exceed $60,000, to be paid one-half upon

full execution of the agreement and one-half on or about 9/1/22.

G. Latimer

C. Borgia

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

92976 County Executive - Pursuant to Section 3(a)(xxi) of the Westchester

County Procurement Policy and Procedures, to exempt from procurement

an agreement with Ferrandino & Associates Inc.

K. Jenkins

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

92975 County Executive - Enter into an agreement with Ferrandino &

Associates Inc., for consulting services related to the continued

implementation of the Federal Opportunity Zones program, completion of

the federal Community Development Entity (CDE) application initiated last

year, the North 60 project, affordable housing regulations and

opportunities, and any other services required by the County, for a term

commencing retroactively on 1/1/22 - 12/31/22, in an amount not to

exceed $50,000, payable at the listed hourly rates.

K. Jenkins

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

92981 County Executive - Amend a 3/24/22 Resolution to enter into an

agreement with Community Capital New York to administer payments to

grantees under the Business FIRST program for religious and nonprofit

corporations, from 1/1/22 - 12/31/23, for an amount not-to-exceed

$350,000, and the transfer from the County of up to $16,650,000 to be

distributed to recipients who qualify for the programs, is hereby amended

to also include as additional permitted grantees under the Business

FIRST program businesses that are certified as Minority or Woman

Owned Business Enterprises (MWBEs) by the State of New York, or

Disadvantaged Business Enterprises (DBEs) by the United States of

America.

G. Latimer

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

92982 County Executive - Amend Resolution # 91215 approved on 3/24/22,

which determined, pursuant to Section 3(a)xxi of the Westchester County

Procurement Policy and Procedures, that application of the procedural

requirements contained therein, including the necessity of soliciting

proposals, was neither cost effective nor expedient, and accordingly, not

in the best interest of the County of Westchester in connection with the

procurement of an agreement with Community Capital New York to

administer payments to the grantees under the Business FIRST program

for religious and nonprofit corporations, for an amount not-to-exceed

$350,000, and the transfer from the County of up to $16,650,000 to be

distributed by Community Capital New York to eligible grantees, is hereby

amended to also include as additional permitted grantees under the

transfer up to $16,650,000 to be distributed by CCNY to recipients who

qualify for the program businesses that are certified as Minority or

Woman Owned Business Enterprises (MWBEs) by the State of New

York, or Disadvantaged Business Enterprises (DBEs) by the United

States of America.

G. Latimer

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

93141 County Executive/Ctywide Admin Svc - Enter into an agreement with

RM Friedland, LLC, to provide the County with various real estate

services, including brokerage services, to assist the County in better

management of its real property, for a term commencing upon execution

of the agreement by both parties and approval of same by the Office of

the County Attorney, and continuing for a period of one (1) year

thereafter, payable at the rates set forth in Schedule “A”, for a not to

exceed aggregate sum of $50,000 and to further authorize RM Friedland,

LLC to subcontract a portion of the services to Sky Queen Realty, West

Harrison.

C. Steers

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

92984 County Executive/Office of Tourism - Enter into a Film Permit with

Woodbridge Productions, Inc., to authorize filming at Westchester County

Airport, from 5/2/22 - 5/3/22 with an estimated permit fee of $73,600,

payable to the County, which includes estimated overtime costs for

County personnel.

N. Caputo

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

92921 County Executive/Office for Women -1) Rescind a 2/24/22 resolution to

enter into two (2) separate agreements for services in connection with the

Westchester County Domestic Violence High Risk Team, with Hope’s

Door, Inc., and Pace University, and 2) enter into two (2) separate

subaward agreements, each of which will subaward a portion of a grant,

will be for a term commencing on 10/1/21 - 9/30/25, and for which each

party is to use the subawarded funds in furtherance of providing

grant-funded services in connection with the Westchester County

Domestic Violence High Risk Team, as follows: Hope’s Door, Inc., in an

amount not-to-exceed $711,550; and Pace University, in an amount

not-to-exceed $158,868.

R. Schlaff

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

93149 Planning - Pursuant to Section 3(a)(xxi) of the Westchester County

Procurement Policy and Procedures, to exempt from procurement an

agreement with Mount Vernon United Tenants.

N. Drummond

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

10. 93024 Planning - Amend an agreement with Mount Vernon United Tenants to

provide an Emergency Rental Assistance Program that will increase the

submission of applications by tenants with rental arrears to prevent

evictions in Westchester County, in order to increase the amount by

$150,000, from $35,000 to a new amount of $185,000, and to change the

expiration date from 5/31/22 to 9/30/22.

N. Drummond

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

11. 93026 Planning - Amend an agreement with Sheltering the Homeless is our

Responsibility Inc./Interfaith Council for Affordable Residences, Inc., its

successors or assigns, to provide the Developer with a grant in the

amount of $333,245 from the federal HOME Investment Partnership

Program to be used by the Developer to supplement the cost of the new

construction/land acquisition of two detached three-bedroom affordable

homeownership units which will affirmatively further fair housing (“AFFH”)

to be located at 112 North Lawn Avenue, in the Town of Greenburgh, in

order to change the expiration date of the agreement from 4/26/22 to

4/26/24.

N. Drummond

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

12. 93027 Planning - Pursuant to Section 3(a)(xxi) of the Westchester County

Procurement Policy and Procedures, to exempt from procurement an

agreement with the Housing Action Council, Inc.

N. Drummond

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

13. 93028 Planning - Enter into an agreement with the Housing Action Council, Inc.

(“HAC”), for the provision of technical assistance to not-for-profit

developers of new fair and affordable housing projects and/or local

housing boards, in an amount not to exceed $125,840, from 1/1/22 -

12/31/22, that HAC will be authorized to use the Pace University’s

Elisabeth Haub School of Law’s Land Use Law Center (“LULC”). LULC

will be a sub-consultant for the provision of organizational and technical

assistance to both HAC and the local not-for-profit developers and

housing boards.

N. Drummond

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

14. 92476 Social Services - Enter into a Multiple Projects Renewal Grant

Agreement with the United States Department of Housing and Urban

Development (“HUD”) in order to accept grant funds in the amount of

$7,678,097, under the HUD’s 2021 Continuum of Care (CoC) Program, to

be used to fund eight (8) projects, as more particularly described in the

listed Schedule A.

L. Townes

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

15. 92654 Senior Programs and Services - Enter into grant agreements with the

New York State Office for the Aging to accept grant funds made available

to the County under Titles III-B, III-C & the Nutrition Services Incentive

Program (“NSIP”), III-D, and III-E of the Older Americans Act (“OAA”) for

the provision of various support services, in the total aggregate

not-to-exceed amounts listed. The Grant Agreements will be for a term

commencing retroactive to 1/1/22 - 12/31/22, except for the grant

agreement for NSIP, which will commence retroactive to 10/1/21 -

9/30/22.

M. Carpenter

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

16. 92890 Community Mental Health / Information Technology - Pursuant to

Section 3(a)(xxi) of the Westchester County Procurement Policy and

Procedures, to exempt from procurement an agreement with Coordinated

Care Services, Inc.

M. Orth

M. Beirne

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

17. 92891 Community Mental Health / Information Technology - Enter into a

consulting agreement with Coordinated Care Services, Inc., pursuant to

which CCSI will develop fidelity assessments, performance monitoring

and sustainability assessments in order to evaluate and improve the

performance and fiscal sustainability of the newly created Mobile Crisis

Response Teams (MCRTs), under the County’s Project Alliance Initiative,

from 5/1/22 - 3/31/23, in an amount not to exceed $75,000.

M. Orth

M. Beirne

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

18. 92936 Public Safety - Enter into a Federal Equitable Sharing Agreement with

the United States to authorize the County to receive an “equitable share”

of asset seizures and forfeitures that occur in connection with the

activities of the United States Drug Enforcement Administration

Westchester Tactical Diversion Squad Task Force, commencing upon full

execution and remain in effect until a party changes its relative

contribution to the Task force or terminates the agreement by upon thirty

(30) days prior written notice.

T. Gleason

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

19. 92938 Public Safety - Enter into an agreement with the State of New York,

acting by and through its Department of Transportation (“NYSDOT”),

which will be retroactive to 1/1/19 - 12/31/23, in order for the County to be

reimbursed for the costs associated with providing dispatching and other

services for NYSDOT’s Highway Emergency Local Patrol program, in the

amount of $390,594.

T. Gleason

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

20. 93054 Parks - Amend the permit agreement with the State of New York, acting

by and through the Commissioner of General Services, dated 3/31/20 to

utilize the County Center to construct a temporary emergency facility for

purposes related to responding to the COVID-19 public health disaster

emergency; to 1) acknowledge that the State has discontinued using the

Premises for the Emergency Use and has started dismantling its

Emergency Use and restoring the Premises as set forth in the Permit, and

2) extend the term of the Permit Agreement through 1/31/23, with the

option to renew through 5/31/23, upon fifteen (15) days’ prior written

notice, and mutual agreement of the Parties, for the purposes of the State

dismantling its Emergency use and restoring the Premises as per the

terms of the Permit Agreement.

K. O'Connor

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

21. 92371 DPW/Transportation - Enter into Lease Agreement No. WCA 22002 with

the United States of America, acting through its Department of

Transportation, for the use by the Federal Aviation Administration (“FAA”)

of approximately 1.14 acres of property at Westchester County Airport

containing the air traffic control tower, for a term commencing

retroactively on 7/1/20 - 6/30/25, at no cost, and that consideration for the

FAA’s use of this property will be its operation and maintenance of the air

traffic control tower. These services are crucial to safely and efficiently

guide aircraft. The FAA will also be responsible for water consumption.

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

22. 92632 DPW/Transportation - Amend Agreement No. 19-908 with WSP USA

Inc., be amended retroactively to 2/24/22 to provide for additional On-Call

Construction Administration Services for Roadway and Bridge

construction projects at various locations in Westchester County, New

York, to provide additional on-call construction administration services to

assist Department personnel in overseeing construction projects, and for

the additional services rendered the consultant shall be paid a fee of

$500,000, increasing the total maximum fee to $2,750,000, with the

completion date of the agreement to be extended to 2/24/24. Approval of

the 2 listed subconsultants.

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

23. 92828 DPW/Transportation - Contract No. 17-521 with LeChase Construction

Services, LLC, for New Equipment Storage Building, Richard A. Flynn, Sr.

Fire Training Center, Valhalla Campus, Valhalla, New York. Approval of

Northeast Fire Protection, Inc., Hawthorne, as a subcontractor.

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

24. 92830 DPW/Transportation - Contract No. 20-518 with ELQ Industries, Inc., for

Cleaning Closed Drainage Systems & Drainage Structures/Video

Inspection, for Roadway Rehabilitation, Mamaroneck Avenue (C.R. #8,

8A, 8B, 8C & 8D), from Bryant Avenue to Mount Pleasant Avenue, a

Distance of 5.09 Miles, City of White Plains, Town of Harrison and Village

of Mamaroneck, New York. Approval of McVac Environmental Services,

Inc., New Haven, CT, as a subcontractor.

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

25. 92913 DPW/Transportation - Obtain a proposal and to negotiate a fee with

KG+D Architects, P.C., 285 Main Street, Mount Kisco, New York 10549,

for architectural and engineering services for Merestead Farm House

Restoration, Towns of Bedford and New Castle, New York. (Agreement

No. 22-915)

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

26. 92947 DPW/Transportation - Obtain a proposal and to negotiate a fee with

Tectonic Engineering Consultants, Geologists & Land Surveyors, D.P.C.,

70 Pleasant Hill Road, P.O. Box 37, Mountainville, New York 10953, for

engineering services for Signage and Wayfinding Improvements,

Grasslands Campus, Valhalla, New York. (Agreement No. 22-918)

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

27. 92949 DPW/Transportation - Contract No. 22-201 for Service Contract for

Andover Direct Digital Control (DDC) Systems at DPW Maintained

Facilities, Various Locations, Westchester County, New York. Advertise

for bids.

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

28. 92950 DPW/Transportation - Contract No. 22-202 for Service Contract for

Electrical Repairs, Various Locations, Westchester County, New York.

Advertise for bids.

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

29. 92951 DPW/Transportation - Contract No. 22-203 for Countywide Maintenance

Service, Large Air Conditioning Systems (50 Tons and Above), Various

Locations, Westchester County, New York. Advertise for bids.

H. Greechan

Mr. Jenkins moved the Resolution, which was duly seconded and

unanimously approved.

There being no further business, the Chair declared the meeting adjourned. All

approved resolutions are on file electronically with the Board of Acquisition and

Contract.

I have reviewed the foregoing minutes and have found them to be correct as written.

^Signed:Raymond Sculky, Secretary

Dated: 05/12/2022